Save Job Back to Search Job Description Summary Similar JobsExcellent brand name for interested candidateCompetitive package with great benefitsAbout Our ClientThis opportunity is with a reputable organization within the Financial Services industry that is committed to maintaining high standards of professionalism and efficiency. The company provides a supportive work environment and values excellence in business operations.Job DescriptionProviding administrative and secretarial support to the marketing teamDeliver comprehensive executive support, ensuring seamless coordination of schedules, priorities, and confidential matters for Marketing team.Manage sensitive information with discretion, safeguarding organizational integrity and executive trust.Oversee complex, multi‑time zone calendars, anticipating conflicts and proactively resolving scheduling challenges.Coordinate high‑level meetings and committees, preparing marketing materials, and logistics with precision.Arrange international and domestic travel, including visas, accommodations, and detailed itineraries.Administer expense claims, invoices, and monthly reports, ensuring accuracy and compliance with firm policies.Maintain structured filing systems, trackers, and databases to optimize team productivity and information flow.Review and prioritize incoming communications, summarizing content and drafting responses independently.Serve as a key liaison between executives, internal stakeholders, and external clients with professionalism.Support investor and portfolio company meetings, tracking deliverables and ensuring timely follow‑up.Coordinate logistics for board meetings, industry events, and client presentations, ensuring flawless execution.Provide on‑site event support, managing vendors, guest registration, and venue arrangements.Anticipate executive needs, exercise sound judgement, and adapt quickly in a fast‑paced environment.Collaborate across teams, contributing to firm‑wide initiatives and special projects with commitment and integrity.The Successful Applicant7+ years of executive assistant experience in high‑intensity financial and consulting environments.Skilled in collaborating with global stakeholders across multiple regions and diverse time zones.Exceptional written and verbal communication abilities in both English and Mandarin languages.Strong organizational, interpersonal, and communication skills supporting executives and cross‑functional teams.Demonstrated discretion, integrity, and attention to detail with superior time management capabilities.Adept at synthesizing information, identifying patterns, and connecting organizational elements effectively.Proficient in Microsoft Office Suite with advanced skills supporting executive productivity.Professional, service‑oriented mindset with sound judgement, initiative, and ability to work independently under pressure.What's on OfferComprehensive annual leave and benefitsComplimentary lunch providedMedical benefits for your well-beingExposure to a professional and structured teamFantastic team environment with excellent autonomyOpportunity to work in a large organization within the professional industryContactJoyce KwongQuote job refJN-012026-6930314Phone number+852 3602 2487Job summaryFunctionSecretarial & Business SupportSpecialisationExecutive AssistantWhat is your area of specialisation?Financial ServicesLocationCentral and Western DistrictJob Type:TemporaryConsultant nameJoyce KwongConsultant phone+852 3602 2487Job ReferenceJN-012026-6930314
