changing jobs

Resignation letter templates [2026 Update]

Carol Yeoh — Tue, 06 Jan 2026 14:30:00 +0000

Resignation letter templates [2026 Update] Carol Yeoh

Resigning from a job is more than sending a short email. In 2026, professionals navigate hybrid work norms, digital handovers, and compliance requirements across Asia Pacific markets. A clear resignation letter sets the tone for a smooth exit and protects your reputation.

This article explains what to include, shares updated templates and outlines practical steps for offboarding. You’ll also find guidance on planning your next move.

Browse the article with the following links:

Why a resignation letter matters
What is the resignation letter format?
What to consider when sending out a resignation letter in 2026?
Standard resignation letter template
Resignation letter template for career advancement
Resignation letter template for pursuing a role with shorter commute
Resignation letter template when giving advance notice
Resignation letter to leave an unsuitable role

Find your next opportunity

Why a resignation letter matters

Your resignation letter is not just a goodbye; it is a statement that echoes your work ethic and commitment. They are important for several reasons:

Professionalism: A resignation letter provides a formal, written record of your intention to leave the company. It is an essential part of maintaining professionalism, ensuring that you are departing on a positive note.
Clear communication: A resignation letter clarifies the terms of your departure, including your final working day and any other important information regarding your exit.
Legal compliance: In some cases, your employment contract requires written notice as an official document. A letter helps avoid disputes about notice periods or final pay.
Future opportunities: A polite, well-written letter keeps relationships positive, which is useful for references, networking, or even returning to the company later.

Resignation letter format: Key elements of a resignation letter

Formal announcement: A clear statement that the employee is resigning from their position.
Notice period: A mention of the notice period (often specified in the employee’s contract) and the final working day.
Gratitude: A polite expression of appreciation for the opportunities, experiences, or professional growth gained during employment.
Offer of assistance: Some resignation letters offer to help with the transition period or aid in finding or training a replacement.
Closing: End your resignation letter with a professional tone. Use a polite and respectful closing such as “Sincerely” or “Best regards,” followed by your name. This helps maintain a respectful and professional relationship, which may come in handy in the future for references or networking.

A well-crafted resignation letter reflects professionalism and ensures a positive departure from the company. It’s a key formal document in any career transition, helping to preserve the employee's reputation and relationships with the employer and colleagues.

Modern considerations for 2026

Email vs printed letters

Email is widely accepted for formal notice. Use a clear subject line and attach a PDF if a formal documentation is required by HR. Keep the content to three or four short paragraphs.
Remote/hybrid etiquette

Inform your direct manager via a meeting or video call before sending the official notice. This maintains respect and prevents surprises.

5 resignation letter templates

In most instances, a simple, professional resignation letter will suffice. By carefully considering the template that resonates with your situation and customising it with your personal details, you can navigate this process with confidence and grace, setting the stage for a smooth transition.

Even though you may be leaving due to personal grievances, you must not bring these to light in your resignation letter with negative comments about your employer or the organisation. You should discuss any further points in your exit interviews.

Here is a compilation of formal resignation letter templates to ease the pressure off you when writing your professional resignation letter. Using these examples of resignation letters, you can edit and personalise, where relevant, your situation.

1) Standard resignation letter template for all situations

Dear [Manager’s Name],

Please accept this letter as formal notification of my resignation from my position as [job title] with [company name]. My final day at work will be [date], in line with my notice period.

Thank you for the opportunity to contribute to [company name] over the past [time in employment]. I have gained valuable experience and enjoyed working with the team. These learnings will support my future career growth.

Over the next [notice period in weeks], I will do my best to ensure a smooth handover and assist with any transition requirements. Please let me know if there is anything further I can do.

Sincerely,
[Your Name]

2) Resignation letter template for career advancement

Dear [Manager’s Name],

I am writing to formally notify my resignation from my position as [job title] with [company name]. My last day at work will be [date], in accordance with my notice period.

After careful consideration, I have decided to pursue an opportunity that aligns more closely with my long-term career goals. I am grateful for the support and experiences I have had at [company name], which have contributed significantly to my professional growth.

I remain committed to supporting a smooth transition during my notice period.

Sincerely,
[Your Name]

3) Resignation letter template for pursuing a new role with a shorter commute

Dear [Manager’s Name],

I am writing to confirm my resignation from my position as [job title] with [company name]. My last working day will be [date], as per my notice period.

I have accepted a new role that significantly reduces my commute, allowing me to achieve better work-life balance. I appreciate the opportunities and support provided during my time at [company name].

I will assist with the handover process to ensure a smooth transition and contribute to the company success during my final days.

Sincerely,
[Your Name]

4) Resignation letter template when giving advance notice

Dear [Manager’s Name],

I am writing to give advance notice of my resignation from [company], effective [date]. I understand that finding and onboarding a replacement may take time, and I want to support this process as much as possible.

I appreciate the guidance and opportunities I have received during my time here. Please let me know how I can assist with project handovers or any other transition tasks.

I wish the team continued success.

Sincerely,
[Your Name]

5) Resignation letter template for a role that is not a good fit

Dear [Manager's Name],

I am writing to confirm my resignation from my position as [job title] at [company name], effective [date].

After careful consideration, I have concluded that the role does not align with my expectations and career objectives. I appreciate the valuable skills I have learned from the team, as well as their support and guidance provided during my time here.

I will assist with the transition process to ensure continuity.

Sincerely,
[Your Name]

Offboarding essentials

Before your last day, confirm final pay and remaining leave with HR, return company equipment, and remove personal data from work devices. Share handover notes and status trackers with owners and deadlines to ensure continuity.

Know your worth before your next move

Moving on to a new role? Download our Michael Page Salary Guide to ensure you are well-informed about current market rates. Get detailed insights into salary ranges across industries and roles to help you negotiate your next compensation package confidently.

FAQs

1) What should I include in a resignation letter?

In a resignation letter, you should include a clear statement that you’re resigning, mention your final working day, and include a short note of thanks. It’s also thoughtful to offer help with the handover so the transition goes smoothly.

2) Can I resign via email?

Yes, you can resign via email. Use a clear subject line, keep the message concise, and attach a PDF if your company archives letters. However, before sending the email, it’s best to inform your manager directly, ideally in person, so the email serves as a formal follow‑up rather than the first notice.

3) Can I write a letter to resign from a job immediately?

Yes, you can submit a resignation letter with immediate effect. However, whether you are permitted to leave right away depends on your employment contract and your company’s willingness to waive the notice period. Review your contractual obligations carefully, and if you must resign immediately, explain your reasons clearly and professionally to help maintain goodwill. Ultimately, the decision rests with your employer.

4 How much notice should I give in Hong Kong?

The best approach is to follow the notice period outlined in your employment contract, as this ensures you remain compliant with company policy. In many markets, professionals typically provide about 30 days’ notice, though this can vary depending on role and seniority. Whatever the length, make sure your resignation letter specifies your exact final working day so expectations are clear for both you and your employer.

5) Should I explain my reasons?

No, you do not have to explain your reasons for resigning. If your reasons are private, it’s perfectly fine to leave them out. If you do choose to share, keep the explanation brief and professional. What matters most in your resignation letter are the essentials: the dates, a note of gratitude, and clear information about the transition. Keep reasons brief or omit if private. Focus on the essentials: dates, gratitude and transition.

6) How do I handle client communications?

You should handle client communications by sending a concise handover email that follows your employer’s policy and data rules. In the message, thank the client, share the new contact person’s details, and outline any immediate next steps. This approach ensures continuity and reassures the client that their needs will be managed smoothly.

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How to write a cover letter - tips from a recruitment agency

Naren Sankar — Tue, 11 Mar 2025 05:03:21 +0000

How to write a cover letter - tips from a recruitment agency Naren Sankar

You’re probably familiar with the standard cover letter. It goes something like this: introduce yourself, explain why you’re a great fit for the job, explain why the company is a great fit for you, and then finish by providing your contact details and thanking them for their time.

However, as fresh faces enter the competitive workforce alongside those who are moving companies, many of us have different ideas of what a cover letter is. Despite the popularity of social media, a well-written cover letter remains an essential tool for job seekers to make a lasting impression and showcase their qualifications to prospective employers.

15 tips for writing a great cover letter

Ultimately, the question on every candidate’s mind is: Do recruiters read cover letters? Yes, we do. As recruitment agencies receive more cover letters, what does it truly take to stand out in today’s job search? How long should a cover letter be? What does the perfect cover letter include?

As a recruitment agency with experience reading thousands of cover letters, we'll offer insights, advice, and techniques to craft a great cover letter to help you stand out. We've also included a handy checklist and sample cover letter.

1. Open with a hook

The number one goal of your cover letter is to get a hiring manager interested in you, and what you have to offer. But if your opening paragraph starts with “I am writing to apply for [job name] at [company name]”, chances are they may stop reading — even if you’re a perfect fit for the role.

Swap the standard introduction with a memorable statement instead. Start with an impressive achievement you’re proud of and that’s relevant to the role or highlight an aspect of the job description that stands out to you. If you can get them to keep reading, that’s half the battle won.

Here are some compelling examples to illustrate how you can immediately capture the hiring manager's attention:

Accountant: "Identifying and implementing a strategic tax optimisation plan that saved my previous employer $500,000 in unnecessary tax expenditures last fiscal year was a highlight of my career as an accountant. I am eager to bring my analytical skills and tax-saving strategies to the accounting team at [Company Name], ensuring financial efficiency and compliance."

Software Developer: "I developed a mobile application that solved a longstanding problem for XYZ Charity, increasing their operational efficiency by 40%. I'm excited about the opportunity to leverage my technical skills and passion for social good as a Software Developer at [Company Name]."

Marketing Professional: "Increasing brand engagement by over 50% in six months was just the beginning of my journey with XYZ Corp, and I am eager to bring similar groundbreaking results to the Marketing Manager position at [Company Name]."

Sales Executive: "Exceeding my sales targets by over 150% for three consecutive quarters was no small feat, but rather a testament to my strategic approach and relentless drive. I am excited to channel this energy and expertise into driving sales growth as a Sales Executive at [Company Name]."

Human Resources Professional: "Revamping our recruitment strategy to prioritise diversity and inclusion resulted in a 40% increase in team diversity over two years, enriching our company culture and driving innovation. I look forward to applying my passion for building inclusive workplaces in the HR Manager role at [Company Name]."

2. Create a memorable impression with storytelling

Storytelling in your cover letter can be a powerful tool to create a memorable impression and engage the hiring manager. A well-crafted narrative that connects your past experiences to the role you're applying for can not only demonstrate your qualifications but also showcase your ability to communicate effectively.

When incorporating storytelling into your cover letter, focus on a key moment or achievement in your career that illustrates your problem-solving skills, resilience, or leadership.

Explain the context, the action you took, the outcome, and, most importantly, what you learned from the experience and how it prepares you for the challenges of the job you're applying for. This method can transform your cover letter from a simple list of qualifications into a compelling narrative that highlights your unique journey and fit for the role.

Here is an example, "In my previous role as a project manager, I led a team that was behind schedule on a critical project. By re-evaluating our approach and fostering a culture of open communication and collaboration, we not only delivered the project on time but also exceeded our client's expectations. This experience taught me the value of adaptability and the power of a motivated team, principles I'm excited to bring to your organisation."

It's about showing, not just telling, why you're the ideal candidate for the job.

3. Personalise it to the hiring manager

Address your cover letter to the right person, quote the job title and job application reference number (if applicable), and add where and when you saw the advertisement. Also, include the date and your contact details, as well as your Linkedin profile.

Given that the hiring manager's name might not always be readily available or identifiable, opting for 'Dear Hiring Manager' as a salutation in your cover letter is both perfectly acceptable and commonly used in job applications.

4. Enhance your application with digital links

Beyond including your LinkedIn profile, consider mentioning any relevant online portfolios, professional blogs, or personal websites that showcase your work, achievements, and professional interests.

Your digital footprint can provide a richer, more dynamic picture of who you are as a professional. For instance, a writer could mention their blog or published articles, and a software developer might reference their GitHub profile. These digital assets allow hiring managers to see your work in action, offering tangible proof of your skills and creativity.

When referencing your digital footprint, ensure that all links are up-to-date and that your profiles are polished and professional. This is your chance to make a memorable impression by demonstrating not just what you've done, but who you are and what you're passionate about.

Keep in mind the privacy settings of any personal content you share and make sure it aligns with the professional image you wish to project.

5. Use a clear and concise structure

A good cover letter uses short sentences, and simple language and is concise.

The cover letter word count isn't that important, but it should be between three to four paragraphs in length and no longer than one page. Half a page would be too short unless you're a graduate applying for your first role. Remember, you'll get the opportunity to go into more detail in the interview process.

Incorporating a cover letter heading at the top can help ensure that your application makes a strong first impression. Clearly state why you are interested in the role and company in the first paragraph.

Next, demonstrate how your key skills, qualifications and experience can help the business meet its goals. Show how your interests and personal qualities make you the best fit for the job and close by thanking the reader for considering your application.

6. Align your cover letter with the job description

Your cover letter should express how your unique combination of attributes could add real value to that particular role in the company.

Read the job description carefully so that you can match your most relevant skills, qualifications, knowledge, and experience to the job ad with clear examples to support your statements. You can also research the company website and match your relevant experience with the company's mission.

Many companies use Applicant Tracking Systems (ATS) to screen cover letters and resumes. To ensure your cover letter makes it past these systems, use keywords and phrases directly from the job description.

This will help your application align with what the employer is looking for and increase the chances that your cover letter will be read by a human.

At Michael Page, we offer a wide array of exciting job opportunities for you to explore. Start your job search today and let us connect you with your next great opportunity.

7. Let your personality shine through

Recruiters are on the lookout for people who will be a good cultural fit and those who think outside the box. While cover letter examples are a helpful springboard for inspiration, try not to follow them to a T. Instead, inject a bit of humour and your personality into the cover letter.

Here’s a great example from a writer at The Daily Muse:

“If I’m in a conference room and the video isn’t working, I’m not the sort to simply call IT and wait. I’ll (gracefully) crawl under the table and check that everything is properly plugged in.”

This type of example not only lightens up the cover letter. It also demonstrates your soft skills to the hiring manager, without being overly stuffy. However, remember to always keep it professional – if you wouldn’t say it in a job interview, don’t put it in your cover letter.

You'll be able to share more relevant stories in your job interview, so don't go beyond the ideal length of one page.

8. Emphasise soft skills with examples

In today's job market, highlighting your soft skills is as crucial as showcasing your technical abilities. However, stating you have these skills is not enough; you need to provide concrete examples that demonstrate how you've applied them effectively in real-world situations.

For instance, if you want to highlight your teamwork skills, you might say: "Collaborating closely with a diverse team, I played a key role in orchestrating a turnaround for a struggling project, which ultimately resulted in its success and a 20% increase in customer satisfaction."

By providing specific examples like these, you make a compelling case for your soft skills, showing potential employers not just that you possess these qualities, but how they've had a tangible impact in your past roles.

9. Keep the tone upbeat

The tone of your cover letter should be professional, and friendly and convey enthusiasm. You want to demonstrate that you are enthusiastic about the role and have a positive attitude towards the company.

A sentence like "I am particularly excited about this role because it leverages my proven track record in innovative problem-solving and my dedication to building supportive team dynamics" highlights your positive attributes and readiness to contribute.

Avoid mentioning areas where you may be lacking the skills or experience listed in the job advertisement, as you can address these in the interview stage.

10. Use a cover letter template

If you’ve ever wondered how other people make their cover letters and CVs look so great, here’s the secret: templates. Countless templates on sites like Resume Lab, HubSpot or even Etsy will help you stand out. And the best part? You don’t need design experience to use them.

If you’re using a template, be sure that your cover letter and resume are visually consistent. Keep the same font, colour scheme and formatting for each to ensure you make an impact.

Try our free templates to get started on crafting your standout application today.

11. Give them a reason to read your resume

The point of a cover letter is first to introduce yourself and show why you are a good fit for the role and the company, but it should also act as something of a teaser for your resume.

You want the reader to move from the cover letter to your impressive resume, so don’t simply regurgitate all of the information from your resume into your cover letter, but rather add tidbits so they will be enticed to continue reading.

Read next: How to write a winning resume

12. Avoid clichés

Anyone who has ever worked in an office knows a raft of professional buzzwords – and is already tired of them. Avoid using terms and phrases like ‘team player’ and ‘give everything 110%’. If you’d still like to include these sentiments, find a way to write them so they don’t get written off as meaningless filler.

13. Always proofread

No matter how cover letters change through the ages, this one piece of advice on how to write a cover letter remains the same. Spelling mistakes or poor copy-paste jobs are the fastest way to get your application discarded by hiring managers.

Also, when you’re working with templates or saving as PDFs, it’s easy to let a missed comma, rogue bullet point or incomplete sentence slip by.

Run your cover letter through a proof-reader before saving it as a PDF and have a trusted friend or family member double-check it for mistakes. Reading your cover letter out loud is another great way to catch any tiny errors in the mix.

14. Explaining gaps in your career

Navigating the job market as a non-traditional candidate – whether you're changing careers, re-entering the workforce after a hiatus, or have a non-linear career path – can be daunting.

However, your cover letter is a powerful platform to highlight how your diverse experiences contribute to a rich skill set and a unique perspective that can benefit the company.

When crafting your cover letter, focus on the narrative that connects your past experiences to the job you're applying for. Emphasise transferable skills that have prepared you for this new role, even if they were developed in a different industry. For example, leadership, project management, communication, and problem-solving are valuable in virtually any job.

Acknowledge gaps or transitions directly and confidently, focusing on your growth, what you learned, and how this makes you even more prepared for the challenges of the role you're applying for.

Your goal is to turn potential perceived weaknesses into strengths by demonstrating your resilience, adaptability, and readiness to leverage all your experiences in the new role.

If you took a career break to travel or pursue further education, you could write: "During my time away from the professional world, I embraced the opportunity to travel and study, which broadened my perspectives and enhanced my problem-solving skills, making me a more adaptable and innovative thinker ready to contribute to your team."
If you took time off to care for family, you might include: "The period I dedicated to family care honed my time management, empathy, and crisis management skills, equipping me with a deeper understanding of teamwork and resilience that I bring to my professional endeavours."

Remember, non-traditional doesn't mean unqualified. It means you bring diversity of thought, experience, and skills that can enrich the team and company you're hoping to join.

This approach is equally effective when crafting a career change cover letter, allowing you to highlight how your diverse experiences and transferable skills position you as a strong candidate for a new industry or role.

15. Keep to one page

While it's essential to include enough detail to showcase your qualifications, it's equally important to adhere to the one-page rule. Focus on your most impactful achievements, and carefully select experiences that align closely with the job description. This constraint not only respects the hiring manager's time but also challenges you to present your most compelling attributes succinctly.

Leveraging AI to write your cover letter

As the job market evolves, so do the tools at our disposal. One innovative approach is leveraging AI for writing cover letters. AI writing assistants can help generate personalised cover letters based on your input, ensuring you highlight your strengths and tailor your application to specific job descriptions.

However, while AI can serve as a valuable starting point, reviewing and refining its output is essential to ensure it avoids sounding like a generic cover letter. The combination of technology and personal touch ensures your cover letter remains authentic and genuinely reflects your qualifications and personality.

Cover letter writing checklist

We've covered a lot, so here is a helpful checklist to get you started writing a compelling cover letter. By following these guidelines, you can craft your own cover letter that not only stands out to hiring managers but also showcases your unique qualifications and personality.

Start with a hook: Begin with something memorable, such as an impressive achievement or a unique aspect of the job that excites you.
Incorporate storytelling: Use storytelling to connect your past experiences, challenges, and triumphs to the role you’re applying for, demonstrating your problem-solving skills and resilience.
Personalise: Address the cover letter to the hiring manager if possible. If not, "Dear Hiring Manager" is suitable. Include job details and your contact information.
Include digital links: Enhance your application by linking to your LinkedIn profile, online portfolios, or professional blogs that showcase your work.
Clear and concise structure: Strive for a balance between providing enough detail to showcase your qualifications and adhering to the one-page limit.
Align with job description: Tailor your cover letter to the job ad, using keywords and phrases for ATS compatibility and demonstrating how your skills match the role.
Show personality: Let your personality shine through with a bit of humour or personal anecdotes, but keep it professional.
Emphasise soft skills with examples: Provide specific examples of how you've used your soft skills to achieve positive outcomes.
Keep the tone upbeat: Maintain a professional, friendly, and positive tone throughout your cover letter.
Use a template: Consider using a cover letter template to ensure visual consistency with your resume.
Tease your resume: Give the hiring manager a reason to read your resume without repeating all the information from it.
Avoid clichés: Stay clear of overused phrases and buzzwords, opting for original language that reflects your true voice.
Proofread: Always check for spelling and grammatical errors, and consider having someone else review your cover letter.
Explaining career gaps: If you're a non-traditional candidate, use your cover letter to explain career gaps or transitions, emphasising your diverse experiences and transferable skills.

Sample cover letter

Dear [Name of Hiring Manager],

With a track record of boosting customer satisfaction by 30% in a single quarter through innovative problem-solving and team collaboration, I was thrilled to discover the opening for [Job Title] at [Company Name]. Your commitment to [something you admire about the company, such as 'sustainable solutions' or 'cutting-edge technology'] resonates with my professional career aspirations.

At [Your Last Company], as [Your Last Position], I led a cross-functional team to address a critical project that was significantly behind schedule. By changing our project management approach and cultivating a culture of transparency and mutual support, we not only met our delivery deadline but also significantly enhanced the project's quality, leading to commendations from both our clients and senior management. This experience has equipped me with the resilience and creative thinking I'm eager to bring to the [Job Title] role at [Company Name].

My commitment to excellence extends beyond my primary job functions. For instance, I have actively engaged in [a short explanation of any significant achievements, certifications, or personal projects relevant to the job], further honing my skills in [relevant skill or area]. My portfolio [or LinkedIn profile, blog, etc.], which I invite you to explore, showcases work that has positively impacted my previous employers and clients.

I am particularly excited about contributing to [mention a project, initiative, or aspect of the company related to the position], applying my expertise in [mention one or two key skills related to the job] to further [Company Name]'s objectives. My attached resume provides a detailed overview of my accomplishments, including my role in [briefly mention an achievement or project that aligns with the job description].

Thank you for considering my application. I look forward to discussing how my skills and experience can align with the innovative work at [Company Name]. Please feel free to contact me at [Your Phone Number] or [Your Email] to arrange an interview at your convenience.

Warm regards,

[Your Name]

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How to confirm interview attendance via email

lizjammal — Mon, 17 Feb 2025 05:33:52 +0000

How to confirm interview attendance via email lizjammal

Landing an interview for a role you’re excited about is a significant milestone in your job search. This signals a perfect match between your resume and the employer’s needs.

Before you dive into the nuts and bolts of interview prep – rehearsing commonly asked job interview questions or deciding on your outfit – there is a pivotal first step to consider: sending a confirmation email. This action remains crucial, even if the hiring manager or recruiter initially communicated the interview details over the phone.

This guide covers the importance of job interview confirmation emails and their impact on professional relationships. It includes easy-to-use templates for crafting the perfect message every time.

What is a job interview confirmation email?

A job interview confirmation email is a reply to the interviewer’s initial communication. After receiving the interview details from the hiring manager or recruiter, the job applicant sends a confirmation email to acknowledge receipt of the information and confirm their attendance.

This step follows after crafting a standout resume that aligns with the job’s requirements and catches the hiring manager's attention. With your resume setting the stage, the interview confirmation email showcases professionalism and attention to detail while ensuring everyone is aligned on the interview logistics. It’s your chance to let the hiring manager know you are on the same page about when and where your interview is happening, and it is your next act in showcasing your professionalism.

Despite being a seemingly simple step, it's often overlooked or underestimated in its importance. Many job seekers don't realise how much value a well-crafted confirmation email can add to the overall interview process. It's a small action that can have a big impact, serving as a first impression of your organisational skills, professionalism, and communication style – three qualities that hiring managers care deeply about.

In short, it's not just about making sure you show up at the right time – it’s about making a solid first impression.

Why is a job interview confirmation email important?

Sending an interview confirmation email may seem like a small task, but it’s a powerful way to make a lasting impression. It’s your chance to ensure everything is in place and highlight your professionalism before the big day. Here’s why it matters:

Verifies the details a second time: Confirm the time, location, and format to avoid any last-minute confusion.
Clears up uncertainty: Use this opportunity to ask about any details you might not have covered – like the interview format or who you'll be meeting with.
Shows you’re organised and proactive: A thoughtful confirmation email tells the interviewer you’re on top of things and ready for the conversation.
Demonstrates enthusiasm: Reaffirm your excitement for the role and the company, setting a positive tone before the interview even starts.

Key elements to include in a job interview confirmation email

A job interview confirmation email should be clear, concise, and to the point. It doesn’t need to be lengthy or overly detailed, but it should contain a few key pieces of information. Here’s what to include:

Subject line: The subject line should clearly state the purpose of the email. A simple phrase such as “Interview Confirmation for [Your Name] as [Job Title]” is professional and effective.
Greeting: Address the hiring manager by name, using a professional salutation such as “Dear [Hiring Manager’s Name]”.
Thank you and acknowledgment: Start by thanking the interviewer for the opportunity and acknowledging the details of the interview they provided.
Restate interview details: Confirm the time, date, location, and format (e.g., in-person, phone, or video) of the interview. If necessary, include any additional information, such as the name of the interviewer, the department, or the specific address.
Availability for adjustments: Politely let them know that you are flexible and open to any changes if needed. This shows that you are accommodating.
Closing and gratitude: Close by expressing your appreciation for the opportunity once again and your excitement for the interview.
Contact information: Include your phone number or another way to reach you if needed.

Tips for replying to a job interview invitation

When replying to a job interview invitation, it's crucial to be professional, timely, and clear. Here are some important tips when replying to an interview invitation:

Email your reply on the same day or by the next business day to show enthusiasm and respect for the opportunity.
Keep your tone enthusiastic but professional to balance excitement with formality.
Carefully review the email before sending it, ensuring no spelling or grammatical errors.

4 templates to help you reply to job interview invitations

If crafting the perfect email reply seems challenging, you're in the right place. Below, we've compiled several sample responses to interview invitations. These templates are crafted to be flexible, allowing you to customise them to showcase your distinct personality and highlight your fit for the desired role.

1) General interview confirmation template to accept or confirm the job interview

This is an email template that would be suitable for situations where you are simply accepting or confirming your upcoming interview.

Dear [Interviewer’s Name],

Thank you again for your earlier [call/email] inviting me to interview for the [job position] role at [company].

I am writing to confirm my attendance for the interview will take place at [time], at [place]. Are there any other details I should know before arrival, or is there anything you would like me to prepare?

I truly appreciate the opportunity to discuss the role and how my skills and experience are suited to the position. In particular, my previous work in [most relevant area of work for the position] would make me an ideal candidate.

If there’s anything else you need from me before the interview, please let me know.

Kind regards,

[Your Name]

2) Email template to reschedule a job interview

Here’s an example of how to reply to a job interview invitation requesting for alternative dates if you’re unable to accommodate the suggested date and time that are communicated to you:

Dear [Interviewer’s Name],

Thank you again for your earlier [call/email] inviting me to interview for the [job position] role at [company].

Due to a prior work commitment, I’m unavailable at [time] on [date]. Would it be possible to reschedule to another time that works for you? I’ll do my best to accommodate your schedule if you could provide a few alternative dates.

I look forward to hearing from you.

Best regards,

[Your Name]

3) Email template requesting accessibility accommodations

Dear [Interviewer’s Name],

Thank you for inviting me to interview for the [job position] role at [company name]. I am excited about the opportunity to discuss how my skills and experiences align with the needs of your team and contribute to [company name].

I would like to confirm the interview scheduled for [interview date] at [interview time], to be held at [interview location] via [video conferencing platform].

Additionally, I would like to discuss arranging for [specific accommodation]. This accommodation would ensure that I can fully participate in the interview process. I greatly appreciate your understanding and support in facilitating this request.

Please let me know if you need any forms or additional information from me to arrange these accommodations. I look forward to our meeting and discussing my application in more detail.

Thank you again for this opportunity and for considering my request.

Kind regards,

[Your Name]

4) Replying to a job interview email invitation: To decline the job interview

Here’s an example of how to decline an interview invitation by email:

Dear [Interviewer’s Name],

Thank you for your earlier [call/email] inviting me to interview for the [job position] role at [company].

I truly appreciate your interest in meeting with me to discuss my suitability for the role. However, I unfortunately will have to decline as I have decided to take on an opportunity at another organisation, and this role is not the right fit for me at this time.

I wish you all the best in finding the right candidate for this role.

Best regards,

[Your Name]

FAQs: Nailing your job interview confirmation emails

How should I respond to an interview invite?

Responding to an interview invite is your opportunity to echo professionalism with a touch of your flair. Start with a gracious thank you, confirm the nuts and bolts (date, time, place), and let your excitement about the role shine through. Remember to maintain a polite tone and a positive outlook when writing your reply.

This is also a prime time to toss in a line or two about why you are the puzzle piece they’ve been searching for, using your experience and skills as proof.

Can I really use a sample email as my template?

Absolutely, a sample email is like having a map when you are exploring new territories. It gives you the outline, but you get to fill it in with your own landmarks.

Swap out the generic bits with specifics – name, job title, company, the works – to make it unmistakably yours.

Related: Resignation letter templates

When is the best time to send my interview email confirmation?

Timing is everything, and in this case, sooner is better. Hit send on your confirmation email the same day you get the invite or the next business day. It shows you are keen and on the ball – qualities every employer appreciates.

What goes in the email subject line?

Your subject line is like the title of your favourite book – it should grab the attention of the email recipient. Keep it clear and informative: “Interview Confirmation for [Job Title] at [Company Name]” or “Looking Forward to Our Interview on [Date]”. It’s the first impression of your email, make it confident and strong.

What if their time doesn't work for me?

Life happens, and sometimes schedules clash. If you need to request a different time, do so with grace. Explain your conflict and offer alternative slots, showing flexibility. It’s about finding a win-win time slot while maintaining respect for everyone’s calendar.

How do I politely decline an interview?

Sometimes a role isn’t the right fit, or another opportunity comes up. To decline, thank them warmly for the offer, briefly explain your decision, and wish them well in their search. It’s about closing the door gently and leaving a positive impression.

What should I triple-check before sending my email?

Before your confirmation email takes flight, give it a thorough pre-send check. Look for typos, confirm you’ve got the right names and details, and ensure your email radiates professionalism and enthusiasm. A well-polished email speaks volumes about your attention to detail.

How do I show I'm really into this opportunity?

Your email should glow with your enthusiasm and professionalism. A respectful tone, a dash of gratitude for the invite, and a succinct showcase of your relevant talents can make your email stand out. And before you press send, a final proofread can be your best friend.

What if I have more questions?

Do you have queries about the interview process or need clarity on logistics? It’s completely okay to ask in your confirmation email. It shows you’re thorough and eager to be fully prepared. Just keep your questions concise and relevant.

Remember, your confirmation email is more than just a logistical checkpoint; it’s your first step in building a relationship with your potential employer. Make it count!

Michael Page

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How to respond to a counter-offer from your employer

Simone Wu — Thu, 30 Jan 2025 01:15:00 +0000

How to respond to a counter-offer from your employer Simone Wu

Counter-offers are becoming increasingly common in today’s competitive job market. After investing time and effort into securing a new role, you might find yourself facing an unexpected dilemma: your current employer, eager not to lose you, presents a counter-offer.

At first glance, the offer can feel flattering – perhaps a pay rise, new responsibilities, or additional perks. But is accepting it in your best interest, or does it support your long-term career plan?

While every situation is unique, counter-offers often raise the same questions: will this opportunity finally address the frustrations that pushed you to explore the market? Or is it simply a temporary fix that delays the inevitable?

Use this guide to jump to what you need to know about handling a counter-offer:

What is a counter-offer?
How to evaluate a counter-offer
Revisit your core motivations
Should you negotiate a counter-offer?
Red flags to watch for
Ethical and professional considerations
If you choose to accept the counter-offer
If you choose the new job opportunity instead

What is a counter-offer?

A counter-offer is a proposal from your current employer to persuade you to stay after you resign. It can take many forms, from a straight salary increase to a new job title, additional responsibilities, or additional company benefits like flexible working hours.

Understanding the motivations behind the counter-offer is key. Is your employer recognising your value, or are they focused on avoiding the disruption and cost of replacing you?

The answer can guide your decision on whether to remain or move forward.

How to evaluate a counter-offer

When weighing a counter-offer, look beyond the salary increase. Compare the entire compensation package – bonuses, benefits, equity – with the new role you have been offered.

More importantly, ask yourself whether the counter-offer truly addresses the reasons you began your job search in the first place.

If you were seeking better growth prospects, a healthier work-life balance, or a new challenge, does this revised offer provide them? If not, the raise may only mask the same frustrations that pushed you to explore external opportunities.

Revisit your core motivations

Take time to revisit why you began your job search. Was it purely financial, or were there deeper issues – like limited career progression, a lack of recognition, or a desire for a new challenge?

Research shows that employees who accept counter-offers often re-enter the job market within months, as the underlying issues remain unresolved. This brings up a major question: if you were

Should you negotiate a counter-offer?

If you decide to explore the counter-offer further, negotiation requires a clear strategy. To validate your market value, be transparent with your current employer about the new job offer you’ve received.

Be ready to provide details of the new offer – such as salary, title, and benefits – since your employer will likely aim to match or exceed them. Your leverage lies not only in the competing offer, but also in your unique contributions, the cost of replacing you, and the time pressure if you must respond quickly.

Red flags to watch for

A significant, immediate salary bump without a change in role and vague promises are a major warning sign. If your employer suddenly offers a large pay increase but leaves your role exactly the same, it could be a sign that you were being undervalued all along.

Without a written commitment, these promises may be designed to buy time rather than provide a real solution. Candidates who accept such counter-offers often find that little changes in practice, leaving them back at square one.

Another red flag is feeling pressured or being made to feel guilty for considering other opportunities. Genuine career support comes with respect for your need to weigh options, not ultimatums or emotional appeals.

The strongest indicator of a short-term fix is when the counter-offer ignores the real reasons you began your job search. If lack of career progression, poor work environment, or limited recognition were the drivers behind your resignation, and the counter-offer focuses only on salary, those deeper issues will remain unresolved.

Start your job search

Ethical and professional considerations

Counter-offers involve more than personal gain; they carry ethical responsibilities to both your current and prospective employers.

If you have already accepted a new role, reneging may damage your reputation in the industry and waste resources invested in your onboarding.

Similarly, if you accept a counter-offer but leave soon after, you risk burning bridges with your current employer, making it harder to secure strong references in future. Professionalism requires careful thought about how your choices affect others, not just yourself.

If you choose to accept the counter-offer

Choosing to accept a counter-offer is a significant decision. You should communicate your choice with professionalism to both your current employer and the prospective employer.

Thank your current employer for their new proposal, and commit to your renewed role and responsibilities. Inform the prospective employer that you will be declining their offer. Be gracious and thank them for the opportunity, as it is a small professional world and you may cross paths again.

The trust factor

Even if you accept a counter-offer, your employer’s trust in you may be permanently altered. Having signalled your willingness to leave, you could find yourself sidelined from promotions, excluded from critical projects, or perceived as “first in line” in future restructuring.

Counter-offers may preserve your position in the short term, but they rarely restore the full confidence of your employer once you’ve indicated an intention to move on.

Considering the wider market

Another factor to keep in mind is your long-term market value. A substantial pay rise through a counter-offer might temporarily boost your earnings, but it can also distort your salary relative to your experience level. This may make it harder to secure a competitive external role in the future, as prospective employers may hesitate to match an inflated figure.

Submit your CV

If you choose the new job opportunity instead

Declining a counter-offer can be daunting, but it often provides the clearest path to growth. If you decide to leave, communicate your decision with professionalism and gratitude.

Thank your manager for the opportunities you have had but remain firm in your choice. Avoid rehashing grievances – leaving on good terms preserves valuable relationships and demonstrates maturity.

Think long-term

At its core, the counter-offer dilemma is about more than money; it’s about whether your career is moving in a direction that excites and challenges you. Counter-offers can be flattering, but the best career choices are those that align with your long-term goals.

Before making a decision, weigh your aspirations carefully, seek advice if needed, and use tools like our Salary Comparison Tool to ensure your next move is fair and informed. Counter-offers can be flattering, but the best career choices are those that align with your long-term goals.

Michael Page

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Why do I need to tell recruiters and employers my last-drawn salary when making a career move?

Simone Wu — Thu, 02 Jan 2025 03:00:00 +0000

Why do I need to tell recruiters and employers my last-drawn salary when making a career move? Simone Wu

Having worked in the recruitment field for close to 10 years, one of the common questions I get from candidates is, “Why do I need to disclose my last drawn salary?”

Candidates wonder why their latest salaries should be a benchmark for potential offers, rather than employers offering a salary based on market rate or initial budget.

Whenever I come across this question, I feel for the candidates. Some of them will think that if they are underpaid currently, they will be underpaid forever, with their current salary as the (always low) base. Indeed, some candidates are underpaid compared to the market average (and of course, there will always be a small portion that simply thinks they are underpaid!)

Regardless of perception, this is still one of the critical questions that we need to ask candidates at advanced stages of the interview process (if not right at the beginning) for the following reasons:

1. Justification of proposed salary

In the Hong Kong market, whether working with an MNC or local company, many employers request the last drawn salary before getting approval for the hire. This will justify the proposed offer and is often a set part of the administration process.

2. At the minimum, matching your last-drawn pay

The “market rate” can be pretty subjective. It can be tough to have an absolutely accurate indicator of the right rate, even with salary surveys by recruitment firms or HR consultancies in the market. Knowing your latest pay package makes the employer aware of what you are earning. If their offer (even ones they think are market rate), cannot match your latest salary, it is mutually beneficial to all parties to stop the recruitment process sooner, rather than later.

3. A job title does not always reflect the salary

Titles and organisational structure differ significantly among different organisations. Some companies may have a flat structure with seemingly humble titles that carry a great deal of responsibility. In contrast, other companies may have job titles that are inflated. Judging only from the CV or resume, a job title may not reflect true seniority, so salary can add to the complete picture of your responsibilities and knowledge.

What is an appropriate salary increase to ask for?

Usually, when making a career move, recruitment consultants would advise candidates to aim for a salary increment of 10-20%. However, if you’re one of those candidates who really are underpaid, or you simply expect a big jump in salary for your next move, we advise adopting the below approach to reach the salary you want.

Be upfront with your salary expectations from day one that you apply for the job. Some candidates try to meet the company first, impress them, and then negotiate hard on the salary when they feel the ball is in their court. This can work, but many times it does not work well and instead has a detrimental effect on your overall impression as a candidate.

Justify the larger percentage that you are asking for. Ensure you have solid reasons for asking for a certain amount, and the experience to back it up.

Perhaps you held equity or stock in the previous company on top of your paycheck. Perhaps it is because a large portion of your last salary was a variable bonus/commission. If this is the case, try to present data points that show you are entitled to this portion of the variable bonus for the past few years or quarters.

Keep in mind that it might be challenging for your future employer to factor your variable bonus into guaranteed basic salaries because bonuses are, after all, variable. However, it helps to have the numbers ready.

Have a fair and honest assessment of your own profile

You can expect a more considerable increment if you have a stable CV with steady experience. Alternatively, if you are in a hot, niche and up-and-coming function with a talent pool that is highly sought after (for example, a digital role), it may also be easier to secure a higher increment percentage.

We all work hard to look for reasonable rewards, and so it is natural for all job seekers to hope for a competitive package whenever possible. However, it is equally important to learn about the market landscape, market practice and the timing and techniques of negotiation to get to the salary that is fair and reflective of your skills and experience.

Explore more salary insights

Get a comprehensive view of salaries across various industries and roles with our 2025 Michael Page Salary Guide, which features the average salary of roles in Hong Kong’s dynamic job market, or use our Salary Comparison Tool to see how your compensation compares to industry standards.

Gabriel Nam

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What to do after being laid off: A guide to navigating this challenging time

Simone Wu — Tue, 26 Mar 2024 08:28:31 +0000

What to do after being laid off: A guide to navigating this challenging time Simone Wu

Being laid off can be a deeply unsettling experience. You would likely feel a range of emotions, from sadness, grief and anger to confusion and even relief. Many individuals face job loss at some point in their careers. With the right approach, you can overcome this challenge and emerge stronger.

Related: Building your personal brand

How to recover from layoffs and get back on your feet

1. Acknowledge and process your emotions

Job loss can trigger a rollercoaster of emotions. Acknowledge and validate your feelings, whether they be sadness, anger, or even fear. Talking to trusted friends, family, or therapists can provide a safe space to process these emotions.

-Don’t bottle up your emotions: Bottling up your feelings can lead to unhealthy coping mechanisms and hinder your ability to move forward. Allow yourself to express your feelings in a healthy way, whether through journaling, talking to a trusted confidant, breaking things in a rage room, or engaging in activities you find therapeutic.

-Seek professional help if needed: If you’re struggling to cope with the emotional impact of job loss, don’t hesitate to seek professional help from a therapist or counsellor. They can provide guidance and support as you navigate this challenging time. It is not easy to take the first step to ask for help. If you are not mentally ready for a face-to-face talk, consider calling a counselling service helpline.

Maintain a positive outlook

Though the situation may seem overwhelming and immobilising, it’s important to remember that this phase is only temporary. Keep your sights set on the future, maintaining an optimistic outlook as you navigate forward. Recognise that being laid off, like many workers laid off during economic downturns, is a strategic business decision that could be due to various factors such as the need to cut costs or poor performance elsewhere in the company. It's not a measure of your professional capabilities or worth.

-Reframe your perspective: Instead of viewing your termination as a setback, see it as an opportunity for growth and self-discovery. This shift in perspective can empower you to approach your job search with a more positive and proactive attitude.

-Focus on your strengths: Reflect on your skills, accomplishments, and experiences. Recognising your strengths can boost your confidence and self-belief as you embark on your job search journey.

2. Understand your rights and finances

Understanding your employee rights and financial standing is crucial after a layoff. With the right approach, you can lay a solid foundation for your next career move.

Review your severance package

Carefully review the terms of your severance package, including any severance pay, continuation of benefits, and outplacement services that could have a significant impact on your financial well-being. If you have questions, discuss them with your HR department or seek legal advice.

-Don’t rush into signing anything: Take your time to thoroughly understand the terms of your severance package before signing any agreements. Seek legal counsel if necessary to ensure your rights are protected.

-Negotiate your severance package: Depending on your circumstances, you may have some room for negotiation regarding your severance package. Consult an employment lawyer to understand your options and explore potential negotiation strategies.

Explore unemployment benefits

Research and understand the unemployment benefits available in your country. Knowing your eligibility and application process can provide financial security during your job search.

-Contact your local unemployment office: The unemployment office in your area can provide information about eligibility requirements, application procedures, and benefit amounts.

-Seek assistance from non-profit organisations: Some organisations offer resources and support to individuals facing job loss. These organisations can help you navigate the unemployment benefits system and connect with other valuable resources.

Create a budget

Assess your savings and expenses to create a realistic budget. Identify areas where you can cut costs and prioritise essential spending to manage your finances effectively.

-Track your expenses: If you haven’t already, start monitoring your spending habits to identify areas where you can adjust your budget. Use budgeting apps or spreadsheets to track your income and expenses effectively.

-Seek financial counselling: If you’re struggling to manage your finances, consider seeking professional guidance from a financial advisor or counsellor. They can help you create a personalised budget, explore debt management strategies, and navigate financial challenges during your job search.

-Find temporary work: While taking time to strategise your next career move is vital, sometimes the need for income is urgent. Finding temporary work doesn’t have to derail your long-term career goals.

While you secure immediate income through temporary, freelance or part-time work, you can continue your job search for a permanent position that aligns with your aspirations. If you’re in this situation, here are some resources to help you find temporary work and bridge the financial gap:

Explore the gig economy: Platforms like Upwork, Fiverr, and Freelancer connect businesses with individuals offering various skills and services. From writing and editing to graphic design and programming, these platforms provide diverse opportunities for project-based work.
Look for contract or temporary jobs: Staffing agencies specialise in placing individuals in temporary or contract positions. Depending on your experience and qualifications, these roles range from administrative support to specialised technical skills.
Utilise online job boards: Major job boards, like our Michael Page job portal, often feature sections dedicated to temporary and freelance positions. Use relevant keywords and filters to find opportunities that align with your skills and availability.
Contact your network: Let your professional network know you’re available for short-term projects or freelance work. Former colleagues, clients, or acquaintances may have leads or referrals to provide immediate income opportunities.

3. Redefining your career path: Reflection and exploration

Before diving headfirst into applications, take some time to reflect on your aspirations and redefine your professional path.

Uncover your “why”

Ask yourself what excites and motivates you in a career. Do you crave the intellectual challenge of a specific field, or are you drawn to roles that offer opportunities for creativity and problem-solving? Identifying your intrinsic motivators will guide you towards fulfilling career options.

Explore new horizons

Instead of confining yourself to the boundaries of your previous role, embrace the opportunity to delve into new industries or fields that spark your curiosity.

By researching emerging trends and pinpointing areas where your existing skills and experience could seamlessly transition, you open the door to many possibilities that align more closely with your interests and aspirations.

-Identify skill gaps: Analyse the requirements of your desired jobs and identify any skill gaps you may have. Utilise online resources, job postings, and industry reports to understand the in-demand skills for your target positions.

-Explore online learning platforms: Numerous online platforms, such as Coursera, Udemy, and LinkedIn Learning, offer courses and certifications to help you acquire in-demand skills. Many platforms offer free trials or introductory courses, allowing you to explore their offerings before committing.

-Focus on practical application: Don’t just focus on theoretical knowledge; actively apply your newly acquired skills through projects, volunteering, or freelance work. This practical experience will enhance your learning and make you a more attractive candidate to potential employers.

-Consider alternative learning methods: Volunteering or taking on freelance projects can provide valuable practical experience to complement your online learning.

Clear your mind

A well-defined objective streamlines your job search. Instead of applying to every available position, focus on opportunities that align with your newfound direction. This targeted approach saves time and increases your chances of landing a fulfilling role. Self-reflection is not a one-time event.

As you progress through your job search, revisit your goals and aspirations regularly. This ongoing evaluation ensures your actions align with your evolving vision for the future. By prioritising introspection and exploration, you can transform a challenging experience into a catalyst for personal and professional growth.

4. Prioritise your mental health and well-being

Whether you prefer to do light yoga or run regularly exercise, eat nutritious meals or check off your list of new restaurants to try, create habits that can contribute to your overall well-being and resilience during your job search. The key is to go at your own pace. Some might jump into a job search a few days after being laid off, while others need more time.

Seek support

Emotions can hit you anytime, not just at the beginning of your layoff. Talking to someone you trust can help you manage stress and navigate the challenges of losing your job.

-Practice mindfulness and relaxation techniques: Techniques like meditation and yoga can help manage stress and anxiety during your job search. Explore various mindfulness and relaxation techniques and find what works best for you.

-Seek professional help: Sometimes, talking to a professional therapist or counsellor can be a more comfortable starting point than speaking with close families and friends. They are trained to listen and provide support without judgment. This can also alleviate the fear of burdening loved ones.

-Join support groups: Connecting with others who are going through similar experiences can reduce the sense of isolation and the burden of sharing. Peer support groups offer a safe space to express feelings and share coping strategies.

-Practice self-compassion: Be kind to yourself and acknowledge that it’s normal to need help and ask for help. Self-compassion involves treating yourself with the same kindness, concern, and support you’d offer a good friend.

5. Leverage your network and announce your job search with confidence

While updating your resume can wait, updating your LinkedIn profile is crucial before publicly announcing your job search. While acknowledging layoffs can be challenging, the landscape of job searching has shifted significantly.

Career transitions are increasingly commonplace in today’s economy, driven by factors like business restructuring, technological advancements, workforce budget cuts and unforeseen events like the recent pandemic. This widespread understanding has led to a normalisation of openly expressing your “open to work” status on platforms like LinkedIn.

Don’t shy away from expressing your feelings about the layoff situation authentically on LinkedIn. Honesty and vulnerability can resonate with potential future employers, and connections. Some may choose to say they have been laid off while others may not want to.

Do what is comfortable for you. Here are several pointers to consider when writing your LinkedIn post:

-Focus on the future: While acknowledging the past, emphasise your excitement for new opportunities. Showcase resilience and optimism, qualities valued by potential employers.

-Express gratitude: Thank your former colleagues and express appreciation for your time at the company. This demonstrates professionalism and respect.

-Clarity is key: Clearly state your desired role, including details like industry, level, location, and desired work arrangement. This helps connections identify relevant opportunities.

-Utilise professional language: Maintain a professional tone throughout your announcement, avoiding negative remarks about your previous employer.

-Call to action: Encourage connections to share relevant opportunities or make introductions, expanding your reach.

Sample LinkedIn post template

Here is a LinkedIn post template for your convenience. Feel free to copy, paste, and modify it to suit your needs – remember to personalise it before sharing.

“I recently completed my journey at [Company Name] and am now actively seeking new opportunities to leverage my skills and experience in [mention your areas of expertise]. I’m grateful for the valuable experiences and connections I made during my time there.

I’m particularly interested in [mention your desired role and industry], ideally in a [location or remote] setting. My passion lies in [briefly describe what motivates you in your work].

If you know of any relevant opportunities or are willing to connect me with individuals in your network, I’d greatly appreciate it. Thank you for your support!”

6. Craft a winning job search strategy

After taking some time off to process what just happened and grieve as needed, you can start to work on your job search. The first step is to update your resume.

Update your resume and LinkedIn profile

Even if you intend to find a new job later, it is always recommended to keep your resume updated so it would be up-to-date if someone requests it.

Naturally, when you update your resume, do the same for your LinkedIn profile. If you decide to start your job search, be sure to tailor your resume to each application, highlighting relevant skills and experiences.

-Use keywords strategically: Identify keywords commonly used in job postings for your target positions and incorporate them in your resume and LinkedIn profile. This can improve your visibility to potential employers who use applicant tracking systems.

-Quantify your accomplishments: Use metrics and data to quantify your achievements on your resume. This will demonstrate your tangible impact in previous roles and strengthen your candidacy.

-Proofread meticulously: Ensure your resume and LinkedIn profile are free of typos and grammatical errors. A professional presentation is crucial for making a positive first impression on potential employers.

Layoffs, while challenging, are opportunities for growth and self-discovery. By following these steps, taking care of yourself, and maintaining a positive outlook, you’ll be well-equipped to navigate this transition, be ready for future employment, and find a new role that aligns with your goals and aspirations.

Need more assistance? Contact a Michael Page consultant here, or search for current job opportunities.

Simone Wu

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How to prepare for an exit interview

Naren Sankar — Wed, 04 Oct 2023 08:53:00 +0000

How to prepare for an exit interview Naren Sankar

Reasons for leaving a job can encompass multiple factors and reasons: the company culture, changes to management or structure, changes to your role’s responsibilities and workload, team morale, reward and recognition, a complete career change, relocation, new position, better work/life balance – and everything in between.

Whatever the case may be, most companies that constantly work to improve their employee retention numbers will often host structured exit interviews for all employees who depart.

So what should you expect if you’ve put in your resignation letter and asked to attend an exit interview? How should you prepare and is there anything you absolutely should avoid mentioning? What type of exit interview questions will they ask? Here are top tips for how to prepare and conduct yourself in an exit interview to ensure the process benefits both you and your – soon to be ex – employer.

What is an exit interview?

An exit interview is a meeting between an employee who has resigned from their job and a representative from the company – usually a member of the Human Resources team will conduct exit interviews.

Exit interviews usually take place towards the end of an employee’s notice period, such as on their last day of employment. Most companies conduct exit interviews as standard practice to gain valuable insight.

From the company’s perspective, an exit interview is a chance to collect feedback and gain insight into the departing employees experience – both positive and negative. It often provides real and tangible examples of where the business is performing well and where improvement is needed, particularly if it is directly impacting staff turnover.

For employees, most exit interviews are an opportunity to raise relevant issues and concerns from their time working with the business, and expand on their reasons for leaving if they feel comfortable doing so. It’s also an occasion to share any positive moments, as many employees leave on good terms and have personal reasons for leaving, like for a new job or a more suitable work environment.

Common exit interview questions include

When conducting the exit interview process, it is common to ask a series of specific open ended questions to gain valuable insights from the departing employee. Here are some common exit interview questions:

Why did you decide to leave this job?
How would you describe the relationships with your (1) direct team and colleagues, (2) management and (3) the company overall?
Do you feel you were adequately trained and supported to effectively the duties of your role?
Do you feel that your current position responsibilities matched those of your job description?
What have been your favourite aspects of the role/company?
What areas of this company do you think can be improved?
Is there anything you would change about this job?
How can the company improve development opportunities or benefits?
Are there any company policies or procedures that you feel can be improved?
How would you describe the working conditions?

You might find it helpful to be prepared with answers to these common interview questions, along with constructive feedback.

Remember the purpose is improvement

Even if you’re leaving your company on bad terms, it pays to leave on a positive note and remember the purpose of the exit interview Q&A, discussion and information gained is to help improve the business and its operations, improve retention rates, reduce turnover and refine onboarding processes for new employees.

For example, you might be asked to talk about your relationship with your manager. If it was a poor relationship, you can say so but come prepared with answers and ways this could have been improved, such as better communication, more transparency, or more training and development.

Rather than use this interview as a time to complain, criticise or go on the attack, use it as an opportunity to point out flaws that could be improved but always make practical suggestions so that the company can actually understand what would have produced a more successful outcome.

For example, if you provide feedback and mention that yourself and your team or department did not get along with a certain manager, the business may already have knowledge about this issue and have tried to make changes.

Specifying that you felt that better project management experience and clear planning was lacking from the manager and therefore caused poor communication for example, the business can pinpoint the exact trouble spots from your answer and address it from there.

Why companies conduct exit interviews

Exit interviews serve as a crucial tool for companies to gain valuable insights into the reasons behind an employee's departure and to gather feedback on their experiences within the company. By conducting exit interviews, companies aim to identify patterns, trends, and potential areas of improvement in their policies, procedures, work environment, or management practices.

These interviews also provide an opportunity to assess employee satisfaction, gather suggestions for enhancing retention, and identify any issues that may be affecting overall employee morale. The exit interview data will be kept private. Ultimately, conducting exit interviews enables companies to make informed decisions and implement necessary changes to foster a positive work culture, enhance employee engagement, and reduce turnover in the long run.

Come prepared with positive honest feedback

Every job has its pros and cons, and an exit interview is a good time to point out all the positives of your role and constructive feedback to demonstrate your appreciation and genuine enjoyment for your job.

Whether it’s the autonomy, challenging tasks, your team and manager, networking and travel opportunities, company lunches, the great location, or excellent benefits package, it’s good to make note of these areas to ensure they continue for current employees and future employees. Offer suggestions or practical ideas if it feels appropriate to do so. It shows your interviewer you’re capable of seeing the attractive parts of the job, especially if you need to raise complaints or other valuable feedback.

Furthermore, weaving your appreciation and positive feedback into the exit interview means you leave on good terms – you never know if you’ll come back to work for the same company in years to come, or if the HR manager ends up as the hiring manager (maybe even your boss) for a future role.

Share any concerns but maintain a professional demeanour

Although an exit interview is your chance to provide feedback, professionalism is key to maintaining a good relationship with your soon-to-be former employer. In order to mention your concerns are professionally and calmly as possible, write down a list, review it and take it with you to the exit interview in order to stay on track.

It’s best not to throw certain people under the bus, as it never reflects well on the person who is complaining, since it sounds more like a personal issue rather than a company-wide one. Of course, more honest feedback is not always the best approach. For example, if you had a specific problem with a colleague in another team, you can make a more general statement about how you found that team to be highly negative or gossipy or that you never felt supported (or whatever the issue was).

Stay calm and clearly state your honest reasons for leaving and provide examples from your own experience if relevant. Be mindful of your body language by sitting up straight with your arms relaxed by your sides. But do so by focusing on company-level issues rather than personal dramas or lack of job satisfaction.

Bring your exit interview checklist

It’s likely your employer will have an interview exit checklist they need to cover with employees but there’s no reason you can’t bring one, too.

This will be highly useful if you know you have a number of main points to cover but are worried that you might forget to mention one, or that it might come across poorly if worded the wrong way.

Formulating your own checklist can help you prepare, stay focused and ensure you speak with confidence and make your point without causing offense if you were to mention it off the cuff. Preparing your own exit interview template will be valuable for any future exit interview process you may be involved in.

Don’t burn bridges in exit interviews

Even if you know you’ll never return to the same company, maintaining a good relationship with the company and former colleagues may open you up to future job opportunities or new positions elsewhere. It also ensures you’re likely to receive a great reference. Plus you could easily end up working with one or two of your old colleagues in a future job, who remember you in a positive light.

Throughout the entire exit interview procedure, it’s important to be honest about your departure from your workplace while staying professional, positive and purposeful. Exit interviews can provide valuable feedback and insights. Current and new employees may even benefit from your honest feedback, improving retention rates for the company.

Exit interviews involve conducting interviews with departing employees to gain insights into their reasons for leaving the company and gather feedback on their experiences within the company. It typically consists of a series of structured questions that aim to uncover patterns, identify areas for improvement, gain insight and assess overall employee satisfaction. By actively listening to employees' feedback and suggestions, companies can gain valuable insights to enhance retention strategies, improve policies and procedures, and foster a positive work culture.

The exit interview process serves as a valuable tool for companies to make informed decisions and implement necessary changes to optimise employee engagement. Being prepared with answers to the common interview questions, along with constructive feedback, will make the process more manageable for you and the company.

If you’re ready to move on from your current employer and would like help with the job search process, get in touch with an experienced Michael Page recruitment consultant today.

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The pros and cons of using AI to write resumes for job seekers

Naren Sankar — Thu, 24 Aug 2023 09:13:19 +0000

The pros and cons of using AI to write resumes for job seekers Naren Sankar

In the rapidly evolving landscape of job seeking, artificial intelligence (AI) has emerged as a game-changing technology. One notable development is the emergence of AI-powered resume-creation tools designed to assist job seekers in creating compelling resumes and CVs.

What is AI Resume Writing and How Does it Work?

AI resume writing refers to using artificial intelligence (AI) technology to create or assist in creating job resumes.

These AI-powered resume writer tools are designed to simplify and enhance the resume writing process by analysing job descriptions, suggesting relevant content, optimising keywords, and generating tailored resumes based on the user’s input and the requirements of the desired job position.

Job seekers can use AI-powered resume builders like Resume Genius to decide on the resume format and tailor content. Once you have nailed down the resume format you prefer, you can also use a language model chatbot like Bard and ChatGPT to sharpen specific content, like the sentence structures for the list of achievements.

How AI resume writing works

Job matching and analysis

AI resume writing tools start by analysing the job description of the desired position. They identify key skills, qualifications, and requirements mentioned in the job posting.

Input and customisation

Users add their personal information, work experience, education, skills, and other relevant details into the AI resume builder. The tool may also prompt users to provide additional information to create a comprehensive resume.

Keyword optimisation

AI resume builders identify essential keywords and phrases from the job description relevant to the user’s background and qualifications. These keywords are strategically incorporated into the resume to enhance its visibility and relevance to applicant tracking systems (ATS) used by employers.

Content generation

Based on the user’s input and the analysis of the job description, the AI generates content for different sections of the resume, including work experience, skills, education and certifications.

Tailored content

The AI tailors the generated content to match the specific job requirements. It highlights the user’s skills and experiences, ensuring that the resume aligns with the needs of the employer.

Format and styling

AI resume builders often offer various templates and formatting options. Users can choose a resume template that suits their preferences and industry norms.

Review and editing

Users can review the generated content and make any necessary edits to ensure accuracy and completeness. They can also modify the content to emphasise specific accomplishments or experiences.

Cover letter generation (if available)

Some AI resume builders offer cover letter generation. The AI may use similar techniques to generate a cover letter that complements the resume and addresses the specific job requirements.

Finalisation and download

Once the user is satisfied with the generated content, they can finalise the resume and download it in a format suitable for submitting it to employers or uploading it to job search platforms.

With tools like ChatGPT and Rezi offering AI-powered assistance, job seekers have an intriguing option to streamline the job application process. While there are clear advantages to using AI in this context, there are also potential drawbacks.

Advantages of using AI for resume-writing

There are clear advantages to using AI to create resumes, but there are also potential drawbacks to consider. / Image by Freepik

1. AI Draws from Experience

AI tools like ChatGPT draw from vast internet data to create a robust knowledge base. This enables them to generate content quickly and efficiently based on specific prompts.

For instance, users can input their desired job title, and the AI tool will produce a complete resume within minutes. This wealth of data-driven content surpasses what an individual could access in a short period of time.

2. Provide a starting point for inspiration

AI tools provide an excellent starting point when creating resumes, whether those looking for their first job, individuals new to the job market, returning after a hiatus, or transitioning to a new career.

They can generate templates covering various aspects of a resume or cover letter, such as relevant technical skills, experience, and introductions.

This can be a lifeline for individuals grappling with the resume writing process and how to structure their applications effectively. For instance, a software engineer seeking to write a cover letter can use ChatGPT to generate a full template they can personalise.

3. Save time with the ease of formatting

AI tools help users save time and effort, especially when dealing with formatting issues. The traditional way of formatting resumes can be time-consuming and error-prone, but AI can automate this process.

For instance, AI resume builders like Resume Genius allows users to input their resume data and generate a tailored resume using that content, streamlining the application process.

Crafting a visually appealing resume that adheres to professional standards can be challenging. AI-driven tools like VisualCV offer the advantage of ensuring your documents have consistent formatting, enhancing their visual appeal.

4. Suggest relevant keywords

AI resume builders often analyse job descriptions and industry trends to identify keywords relevant to the position you’re applying for.

These tools can suggest keywords and phrases that align with the job requirements, helping to tailor the resume to the job description.

They can assist in optimising keyword density and placement within your resume. They can analyse the distribution of keywords in the entire resume to ensure they are appropriately dispersed throughout the document, making your resume more appealing to both ATS and human recruiters.

Disadvantages of using AI for resume-writing

1. Recruiters’ detection of AI

While AI-generated content can be a time-saver, recruiters and hiring managers are becoming more adept at detecting the use of AI in resumes and cover letters. Submitting AI-generated materials without differentiation from the original content could lead to rejection.

This is particularly true when multiple applicants submit identical or highly similar materials, which could raise concerns about plagiarism. To mitigate this, job candidates should utilise plagiarism-checking tools like Copyscape to ensure their content is original.

2. Imperfections of AI

AI tools are not flawless. For instance, Bard and ChatGPT acknowledge that they may sometimes provide plausible-sounding but incorrect answers. Additionally, the model might become excessively verbose or overuse specific phrases.

In contexts where concise and clear communication is crucial, like a resume or cover letter, relying solely on AI-generated content may result in documents that fail to meet specific requirements.

3. Lack of human touch

AI lacks the nuance and personal touch a human can provide. A cover letter, for instance, is an opportunity to infuse personality and warmth, elements that are challenging for AI to replicate accurately. A personalised touch can make a significant difference in creating a connection with potential employers.

Finding the balance between AI and the human touch

While AI-powered tools offer undeniable benefits, it’s essential to strike a balance between leveraging AI and adding your unique touch. Here’s how to use AI effectively:

Use AI-generated content as a source of inspiration and a starting point.
Review and edit AI-generated writing for spelling, grammar, repetition and inaccuracies.
Customise your resume and cover letter to reflect your personal experiences and aspirations.
Run AI-generated content through plagiarism checkers to ensure originality.
Keep in mind that AI is a tool, not a replacement for human creativity and authenticity.

In a world where technology continues to reshape industries, job seekers must strike a balance between embracing AI’s capabilities and infusing their resumes with their distinctive identities.

The future of resume and cover letter writing might be intertwined with AI, but the human touch will always be the defining factor in making a lasting impression on potential employers.

Looking for a career change? Submit your CV or get in touch with one of our consultants to determine how we can help.

Simone Wu

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How to reject a job offer politely (email & phone examples)

Simone Wu — Mon, 14 Aug 2023 19:33:33 +0000

How to reject a job offer politely (email & phone examples) Simone Wu

Rejecting a job offer can feel uncomfortable, but it’s a common part of career progression. At Michael Page, we understand the importance of handling this professionally to protect your reputation and keep future opportunities open.

In this guide, you’ll find practical steps, templates, and answers to common questions – all designed to help you reject a job offer politely while maintaining positive relationships.

Find your next opportunity

Why declining a job offer matters (and when to do it)

Turning down a job offer is perfectly acceptable – especially if you have competing offers or the role simply isn’t the right fit. Aim to respond promptly, thank the employer, and give a brief, non-specific reason. This protects your reputation and keeps future options open.

Rejecting a job offer: A quick decision framework

Before turning down an offer, weigh the key factors that determine whether the role is truly right for you:

Role fit: Do the responsibilities align with your strengths and interests?
Manager and culture: Can you see yourself thriving with the team and leadership style?
Growth: Does the role provide clear progression, learning opportunities, and meaningful challenges?
Compensation: Does the salary, benefits, and flexibility meet your expectations? If pay is the sticking point, explore negotiation strategies to benchmark and discuss ranges with confidence.
Practicalities: Is the commute or relocation manageable, are visa requirements and timing realistic, and is the start date feasible? If you’re leaving your current role, be thoughtful about how you resign to maintain positive relationships.

If two or more of these areas fall short, it’s usually a sign to decline. If you’re still uncertain, ask clarifying questions before deciding. Once you’ve made your choice, respond quickly and professionally to protect your reputation and keep future opportunities open.

How to reject a job offer gracefully – Step by step

Step 1: Decide promptly

Once decided, don’t delay – inform the employer or the hiring manager quickly.

Step 2: Choose the medium

Phone adds warmth (common in Hong Kong’s relationship-centred business culture); email is fine if timing or availability is tight.

Step 3: Use a clear structure

Thank them (including their time and effort throughout the interview process) → brief reason (non-specific) → positive closing → optional networking line.

Step 4: Follow up

Send a short email recap if you declined by phone – connect on LinkedIn to keep the door open. As you do, invest in your network; networking is beneficial for long-term career growth.

Discover your next role

Declining a job offer via phone – Sample scripts

Scenario A: Accepted another offer

“Hello [Name], thank you for the offer to join [Company] as [Title]. After careful thought, I’ve accepted another position that aligns closely with my current goals, so I’ll need to decline. I’m grateful for your time and the opportunity. I hope we can stay in touch – wishing you every success filling the role.” 

Scenario B: Role or culture not the right fit

“Hello [Name], thank you for the offer and for the conversations we’ve had. I’ve decided the role isn’t the best fit for my long-term goals, so I’ll decline. I truly appreciate your consideration and hope our paths cross again.” 

Scenario C: Compensation gap

“Hello [Name], thank you for the offer. After discussing expectations, I’m going to decline because the package falls outside what I need to make a move. I very much appreciate your time and wish the team well.” 

How to politely decline a job offer via email – Templates you can use

Choose one of the job offer rejection email templates below and tailor it with a brief reason, a thank you, and a polite closing.

Template 1 – Better offer accepted

Subject: Offer for [Job Title]

Dear [Name],

Thank you for offering me the [Job Title] position at [Company]. After careful consideration, I’ve accepted another role that more closely aligns with my current career goals, so I must decline. I’m grateful for the time and effort you and the team invested throughout the hiring process, and I wish you every success finding the right candidate.

Kind regards,
[Your Name]

Template 2 – Role or company culture fit

Subject: Offer for [Job Title]

Dear [Name],

Thank you for the generous offer. After much thought, I won’t be accepting, as the role isn’t the right fit for my long-term plans. I appreciate your consideration and hope we can stay connected.

Kind regards, 
[Your Name]

Template 3 – Compensation

Subject: Offer for [Job Title]

Dear [Name],

Thank you for the offer and our discussions around compensation. I’ve decided to decline, as the package sits outside the range I need to make a move.

I appreciate the opportunity and wish you and the hiring team well with the search.

Kind regards, 
[Your Name]

Template 4 – Staying at current employer

Subject: Offer for [Job Title]

Dear [Name],

Thank you for the offer. While the role is compelling, I’ve decided to remain in my current position for now, so I must decline. I’m grateful for your time and hope we cross paths again.

Kind regards, 
[Your Name]

Template 5 – Rescinding after acceptance (use sparingly; act quickly) 

Subject: Update on [Job Title] Offer

Dear [Name],

I’m grateful for your offer and the confidence you placed in me. After further reflection, I must withdraw my acceptance, as the role isn’t the right fit for my goals at this time. I’m sorry for any inconvenience this causes. Thank you again for the opportunity; I hope we may connect in future.

Kind regards, 
[Your Name]

After declining: Keep doors open after you reject a job offer

Send a brief thank‑you note the same day to express appreciation.
Connect on LinkedIn with a personalised message, such as “Thanks again – I hope we can stay in touch.”
Offer a referral if you know other candidates who may be a good fit.
Save the contact information and set a reminder to share an update or reconnect within 3 to 6 months.

Common mistakes when rejecting a job offer

Delaying your response: Once you’ve made your decision, communicate it promptly.
Over-explaining or criticising: Keep your reasoning brief, neutral, and professional.
Ghosting: Failing to reply damages your reputation, offering a polite decline is always better.
Declining without gratitude: Skipping a thank‑you undermines rapport; express appreciation to maintain positive connections.

Frequently asked questions (FAQs): How to reject a job offer politely

1. Is it unprofessional to decline a job offer?

No, it is not unprofessional. In today’s job market, candidates often have multiple offers, especially in competitive fields. Declining politely is normal. Respond promptly, thank the employer, and keep your reason brief.

2. Should I call or email to decline?

You can call or email to decline. Either option is appropriate. A phone call adds a personal touch and is often appreciated, especially in cultures that value direct communication. However, an email alone is acceptable if timing is tight.

3. Do I need to give a reason?

Offer a brief, non-specific reason (e.g., “another offer better aligns with my goals”). Avoid negative detail – protect the relationship.

4. Can I decline after I’ve accepted?

Yes, but act immediately, apologise, and be clear. Understand reputational risks and avoid last-minute withdrawals where possible. If your current employer responds with incentives to stay, weigh them against your initial reasons for moving on and handle salary negotiations thoughtfully before you decide.

5. How quickly should I respond?

As soon as you decide – prompt replies help employers progress with other candidates and reflect professionalism.

Ready to make your next career move? Our job search tool enables you to easily find the perfect job, or set up job alerts to stay on top of new opportunities.

Carol Yeoh

changing jobs

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What is a cover letter, and why is it important?

lizjammal — Tue, 27 Jun 2023 05:30:41 +0000

What is a cover letter, and why is it important? lizjammal

In today’s competitive job market, the cover letter remains an essential element of the application process. It is a snapshot of your qualifications, accomplishments, and personality, providing hiring managers with valuable information beyond your resume.

While some argue its demise, a poll by the Office of Career Education at Arcadia University in 2022 found that 72% of recruiters expect cover letters even if they are optional, and 77% prefer candidates who submit a cover letter.

More importantly, 83% of recruiters said a cover letter could help you get a job interview even if the resume isn’t good enough.

Moreover, a well-crafted cover letter demonstrates your communication skills, sets you apart from other candidates, and allows you to explain gaps or career changes. So, whether required or not, including a cover letter is crucial for making a strong impression and increasing your chances of securing an interview.

What is a cover letter?

A cover letter is a document typically submitted alongside a resume as part of a job application. It is a three- to four-paragraph memo that provides an opportunity for applicants to explain their interest in the job and company and highlight their skills, experience, and achievements relevant to the position they seek.

A well-written cover letter goes beyond the information in the resume, allowing applicants to delve into more detail about their professional career and demonstrate their fit for the role and company.

By effectively showcasing their qualifications, a cover letter aims to make a positive impression on potential employers and set applicants apart from other candidates.

How to write a cover letter

Creating an effective cover letter will increase your chances of getting an interview with a hiring manager. Here are 10 tips to help you make the most of your efforts:

1. Address the contact mentioned in the job advert

When addressing your cover letter, ensure it is received by the correct person – ideally using the hiring manager’s name. When you are unable to find out the hiring manager’s name, it is still crucial to address your cover letter appropriately.

Instead of using “To whom it may concern,” which can sound impersonal, there are several alternatives you can use to make your salutation more specific and professional.

Here are some examples of how to address a cover letter if you don’t know the recipient’s name:

“Dear [Company Name] Hiring Manager”
“Dear [Department Name] Hiring Manager”
“Dear Hiring Manager”
“Dear Human Resources Manager”
“Dear [Company Name] HR Department”

When you use these greetings, you avoid assuming someone’s gender or marital status and maintain a professional tone. It is recommended to be as specific as possible, such as addressing the hiring manager for a particular department or using the company’s name in the salutation.

2. Outline your current job situation and why you want to move on – don’t be negative

If you are currently employed, explain the reasons for your interest in the new role in the cover letter, whether that be career progression, personal interests, or even that you are just looking for a change.

If you are between jobs or have previous employment gaps on your resume, use the cover letter to highlight the reasons for your interest, but also ensure you are upfront as to why you have been out of employment previously.

3. Show you’ve done your research

In a cover letter, it is beneficial to demonstrate an understanding of the company’s history and its area of business. Doing so can showcase your interest in the position and alignment with the company’s goals and values.

Researching the company’s history and area of business allows you to tailor your cover letter to the specific organisation and highlight how your skills and experiences align with their needs.

When you demonstrate an understanding of the company’s history and area of business, it shows the hiring manager that you have taken the time to research and are genuinely interested in the role. It also helps you craft a more targeted and personalised cover letter, making a stronger impression on the hiring manager.

However, it’s important to strike a balance. You don’t need to provide an extensive history lesson in your cover letter but rather incorporate relevant information demonstrating your understanding and genuine interest. Focus on key points that align with the position you are applying for.

Remember to use your own words and avoid copying directly from the internet or other sources. Tailor the information to your experiences and explain how your skills and background make you a strong fit for the company and the position you are applying for.

4. State why you are interested in working for them as an employer

When writing a cover letter, it can be beneficial to demonstrate how the role you’re applying for aligns with your long-term career goals. This way, you can showcase your ambition, motivation, and strategic thinking to the employer.

Articulating the connection between the position and your career aspirations can help you stand out as a candidate. Here are some key points to consider when incorporating your long-term career goals into a cover letter:

Identify relevant goals and aspirations

Choose the career goals most aligned with the position you’re applying for. Select the ones that demonstrate a clear connection between the role and your future plans. Make sure to adjust your goals, if necessary, to match the job description and emphasise how the position supports your overall career trajectory.

Highlight previous positions

Discuss your previous roles and how they have contributed to your professional development and progression towards your long-term goals.

Share specific skills you have acquired and relevant experiences you have gained that directly relate to the position you’re applying for. This demonstrates the active pursuit of your career goals and shows that you have been proactive in acquiring the necessary skills and experiences.

Showcase how you can benefit the company

Employers want to know how the role can benefit you and how you can bring value to the company. Explain how the position will help you gain industry knowledge, enhance your skills, and contribute to the company’s goals.

Show that you have researched the organisation and understand how your abilities align with its objectives. Emphasise the mutual benefits of your career goals and the company’s mission.

Discuss your future with the company

Express your interest in long-term commitment and growth within the organisation. Share how staying with the company can provide opportunities for skill development and advancement towards your career goals.

Discuss how the company’s culture, values, and vision align with your aspirations. Demonstrate that you see yourself as a valuable asset to the company and convey your enthusiasm for a lasting partnership.

By incorporating these elements into your cover letter, you can effectively demonstrate to the employer how the role fits into your long-term career goals. This approach shows your forward-thinking mindset and aligns your aspirations with the objectives of the position and the company.

Remember to tailor your cover letter to the job you’re applying for, highlighting the aspects that resonate most with your career goals.

5. Tell them why they should be interested in you as an employee

Most top candidates will be skilled and hardworking professionals, so it’s important to consider why you would be the perfect candidate and communicate this in your cover letter. Highlight your past accomplishments and any additional skills that would benefit the organisation if you were selected to fill the position.

6. Tailor your cover letter to the job and avoid repetition

If you’re applying for multiple roles, don’t fall into the trap of reusing the same cover letter. It should be tailored to the position you are applying for and closely aligned with the job description.

7. Highlight your transferable skills, achievements, and versatility

Transferable skills can help determine your suitability for a role, so include any personal characteristics or personality traits that make you a better fit for the position and interesting to a hiring manager. If you have achieved outstanding results in a similar role, highlight your success.

8. Tailor your information, but don’t slavishly match the job description

Where your skills and experience fit the criteria, mention the crossover between them, but don’t use every word or listed skill set to describe yourself in your cover letter.

9. Make sure it’s neat, brief, and typo-free

A typed, one page and error-free cover letter is expected. If your cover letter contains spelling mistakes, your resume will very quickly find itself in the ‘no pile’, regardless of how experienced or skilled you are.

10. End by politely expressing interest in further dialogue

Invite them to get in touch or make reference to speaking further in an interview to emphasise your keenness to join the team. If you don’t hear back, email or call the interviewer.

Traits to showcase in a winning cover letter

Recruiting and hiring managers may receive hundreds of resumes and cover letters to review during the recruitment process. Your cover letter must reflect your unique capabilities, which position you as an ideal candidate.

The purpose of your cover letter is to demonstrate the key attributes necessary for the position, so you should take the time and effort to write it well. Here are a few qualities and characteristics your cover letter should demonstrate:

Valuable: What do you have to offer as a professional, and how could you positively affect the organisation if you were to be offered the role? Sell your key strengths confidently in your cover letter to grab the reader’s attention. This will increase the likelihood of progression through the selection process.

Literate: There’s nothing worse than a glaring spelling error on your cover letter. A mistake in your letter suggests to the hiring manager not only that you lack attention to detail but also that you don’t care enough to take the time to proofread.

Therefore, it’s essential to make sure you check it over and have a friend do so as well before submitting it. It can be challenging to check your own work, so you could get a friend or mentor to help read your cover letter. Alternatively, you can run your letter through writing tools like the grammar checker on Microsoft Word or Grammarly.com.

A unique candidate: Use your cover letter to display your unique combination of skills and experience that relate to the job selection criteria of the role. Provide examples demonstrating a clear link between your knowledge, experience, abilities, and the employer’s needs.

Experienced: While soft skills, as well as academic abilities, are critical for securing an interview, your cover letter should also demonstrate your experience in relation to the job description to the hiring manager.

Be sure to include examples of relevant experience in your cover letter to highlight the value you would bring to the role and why you would be the best-suited candidate for the position.

Enthusiastic: A tailored, compelling cover letter shows you have taken the time to research the company and understand the employer’s needs and job requirements. It is an opportunity to express that you are enthusiastic about the role, keen to be part of the team and demonstrate the value you would add to the company.

Cover letter template

Now that you know how to ensure your cover letter is ticking all the right boxes, you are ready to start writing. Like a resume, a certain amount of personal preference is involved when writing your cover letter.

There are generally similar guidelines for writing cover letters, and candidates should choose different letter structures that reflect their preferences and the job they are applying for.

Remember to keep your cover letter concise, usually one page long, and use a simple, professional font. Format it like a business letter with appropriate sections and spacing.

Here is a cover letter template you can use as a starting point for creating yours:

Dear <<Hiring Manager>>,

I am writing in response to your recent advertisement for the ‘Human Resources Recruitment Specialist’ position. Please find attached my resume for your consideration.

I am excited to express my interest in this role and believe that my experience and accomplishments make me an ideal candidate. With four years of successful experience as a human resources recruitment specialist, I have developed a deep understanding of the industry.

My background includes working for a leading global recruitment company, where I gained expertise in both specialist and generalist roles. Additionally, I have a proven track record of working with clients from various sectors, including the private and public sectors.

In my current role as a human resources recruitment specialist, I have achieved significant milestones that demonstrate my value:

Established strong relationships with the human resources functions of leading retail banks, earning preferred supplier status for HR and the wider business.
Expanded the client base by 20% year over year, showcasing my ability to diversify and attract new clients.
Increased the number of job placements across the client base by 45% year over year, indicating my success in finding suitable candidates for diverse roles.
Improved productivity and revenue by 30% year over year, contributing to the overall growth and success of the organisation.
Successfully managed multiple projects alongside day-to-day activities, including organising a CSR day and charity quiz, which raised $6,000 for charity while enhancing client and candidate relationships.

My experience aligns perfectly with the requirements of this role, and I am confident that I can bring substantial value to your organisation.

If you have any questions or would like to schedule an interview, please do not hesitate to contact me via the details on my resume. I am available at your convenience and look forward to hearing from you.

Kind Regards,

<<Your name>>

Looking for your next job opportunity? Explore our open roles, or get in touch with Michael Page’s recruitment specialists.

Michael Page

Summary

Cover letters are still very much essential to your job application process and for nailing job interviews. Here's how you can master the art of writing cover letters to help you stand out.

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‘Why are you suitable for this job?’ - Sample answers

lizjammal — Tue, 06 Jun 2023 03:17:11 +0000

‘Why are you suitable for this job?’ - Sample answers lizjammal

“Why are you suitable for this job?” is one of the most common interview questions out there. Expect to answer it (or something similar) in your next interview, whether you’re applying for an entry-level position, a senior role, or something in between.

It might seem like the sort of question you can answer off-the-cuff - after all, anyone can talk about themselves. But in reality, even if you’re the perfect candidate with a CV that’s tailor-made for the role, crafting the perfect response requires preparation to help you “sell yourself” effectively.

Fortunately, Michael Page is here to help. Here, we’ll be giving you our expert insight on answering this typical interview question, and providing some boilerplate examples to guide your own response.

Answering ‘Why are you suitable for this job?’ in a job interview

Before you even applied for the role in question, you likely asked yourself: ”Why am I suited for this job?”

Coming up with an answer isn’t about considering how you feel about the company or what you like about the culture. Instead, it’s about scrutinising the job specification and relating your strengths and weaknesses to the demands of the role.

Every job spec should spell out the necessary skills that successful candidates must possess. Some will also list extraordinary skills or unusual demands that would help an applicant stand out during the interview process, while others will detail the desired personality traits and characteristics of the ideal candidate.

The good news is that studying the job specification in detail won’t just help you demonstrate your suitability for the role; it should also prepare you to answer other common interview questions, like why you want the job and what interests you about it.

Use any of the following approaches as inspiration for your own answer.

Use the STAR interview response technique

The STAR technique is one of the most effective ways to plan your response to behaviour or competency-based interview questions. It involves breaking your answer down into four steps:

Situation: Outline the scenario you’re going to describe and when it happened.
Task: Set out what task you were performing and the goals you hoped to achieve.
Action: Explain the actions you took to deliver your desired objectives.
Result: Describe the outcome of your task and actions.

Not only does this approach ensure that you hit all your desired “talking points” when answering an interview question, but it also keeps your response specific and actionable. It’s harder to get sidetracked and give a vague, undirected answer when you’re sticking to a prescribed framework.

💡 Example answer

The job specification states that you’re looking for a candidate with excellent communication skills. In my current role, I led a project involving colleagues from three other teams, with the aim of streamlining a common workflow. I set up daily standups and weekly meetings to keep the team on track, and kept other stakeholders in the loop through bi-weekly reports. As a result, my team and all relevant decision-makers knew exactly what was going on throughout the project, which helped us get our recommendations signed off and implemented with minimal feedback.

Emphasise rare in-demand skills

Demonstrating your suitability for the job means persuading the interviewers that you possess all the necessary skills. However, some skills will naturally help you stand out more than others.

If the job specification highlights extraordinary or unusual skills, it’s in your best interest to focus on them in your response. Not only are these skills in high demand, but they are also unlikely to be possessed by every single candidate, which means they can be a clear point of difference between you and other applicants.

💡 Example answer

Under extraordinary skills, you say that the ideal candidate will be able to converse in Spanish. I’ve been taking Spanish classes for the last two years and feel comfortable speaking to native Spanish speakers in words or in writing.

Back up your words with evidence

It’s easy to tell interviewers that you have all the skills they’re looking for, but it’s a lot harder to back up your points with evidence. That’s why supporting your answer with real-world examples will help you demonstrate that you really are the perfect fit for the role.

💡 Example answer

My skill set matches all the requirements laid out in the job description. In particular, my ability to work to tight deadlines and manage my time effectively make me a good fit for the role. For example, in my current job I have to manage my own workload, taking briefs from colleagues in multiple departments and creating a priority order that keeps everyone satisfied. Having been in the job for 12 months, I have never missed a deadline.

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'What interests you about this role?' Best answer examples

lizjammal — Tue, 04 Apr 2023 07:44:40 +0000

'What interests you about this role?' Best answer examples lizjammal

You have probably heard the common interview question, 'What interests you about this role' during a job interview before. When a hiring manager or interviewer asks this, it can be tricky to know how to avoid generic answers but instead tailor a response that best showcases your unique skills as a candidate.

Being prepared is a huge part of interview and job search success, even if you are the perfect candidate on paper and have a perfectly built CV and cover letter. If you're not prepared for your interview or don't know the best way to sell yourself to a prospective employer or hiring manager then you are going to be out of luck.

With that in mind, we're sharing our expert advice on how to answer this common interview question like a pro, with some great answer examples that you can use in your next interview.

Answering ‘What interests you about this role’ in a job interview

There are a lot of ways you can approach answering this open-ended question. If answered correctly, it's a good tool that will enable the hiring manager to learn more information about you, gauge your level of interest, your understanding of the role itself, and check that your values align with the company's.

There are three key ways you can potentially answer this question and that's by either focusing on yourself, the company, or the role itself. You can either focus on one of these approaches or a mix of any of them to answer what interests you.

Use any of these examples below for a well thought out response to this common interview question, or use them as a template to build out your own answer:

Focus on yourself

With this approach, you will focus on your fit for the role, your own goals and how your experiences make you the perfect candidate for the job. This is looking beyond the job title, and looking more about how you're the best fit for the business.

Let’s look at a couple of key things you could highlight with this approach:

Culture - talk about how you will be a great cultural fit for the business and how you can see yourself working well with potential co-workers. If there is a certain element of the culture that's already been discussed with the hiring manager during the interview that interested you, highlight this and discuss how that helped you come to your decision to carry on with the hiring process.
Progression - a lot of prospective employers want to see that you are interested in moving forwards through the company and that you don't see this role as just a quick career stop. Make it apparent that if you are successful in this interview, you will be part of the company long-term. Highlight how you see yourself progressing to show you have a better understanding of the company and its potential. This will ensure you stand out from other applicants.

💡 Top tip: Matching the job description with your own personal career goals shows that you have taken the time to think about whether this role is a good fit for you, your personal brand, and that you're not just answering interview questions without any thought.

Example answer:

There are a lot of elements that interest me about this role from the job description, but one of the key elements that really appealed to me is that I feel I would be a great fit within the company culture. I want to work in a progressive team and the collaborative of this company is something that interested me in this job. Looking over the company website, and from our previous discussions, I believe this role would also give me the ability to progress in my career and develop my skills in a lot of different areas such as ‘X, Y, Z’.

Focus on the company

It is important to have a vested interest in the particular company you are applying to that are specific to that organisation. Saying 'I need to pay my bills' is not a viable reason for applying for a job and shows you are only interested in the pay and not the company or the role itself.

When focusing on the company in your answer to 'What interests you about this role', there are a few things to mention:

History - a popular angle when answering this question is to highlight your interest in the company due to its reputation, history or innovation within the industry. This shows you are involved in the company’s growth, understand its current position and want to be part of that journey.
Problem-solving - this requires some research but can be a very good answer if approached in the right way. This is where you will highlight an issue within the business that you could help solve, or perhaps a trend that you foresee coming that the company has not addressed. This also shows that you want to help the company achieve success and are aligned with its mission and goals.

Example answer:

One of the big factors that attracted me to this role is the company itself, I have loved your recent innovations and the development of ‘X’. Historically, the company has proven time and time again to be a market leader and that would be a great environment for me to develop in. Looking at your previous projects, have you ever considered the implementation of ‘Y and Z’ to further increase profits and increase engagement? I think this would be great for a business like yours.

Focus on the role

In this answer, you want to focus on the job listing or the role specifically. Drill down into the job description and the role and how this particular position suits both your needs and the needs of the hiring manager.

Experience - pick out areas of the job description that match up with your experience and showcase how your previous experience will be invaluable in this role. As much confidence in your own ability to get the job done, the better. Having some previous examples written down or memorised can help prove you are organised and interested in this job.
Opportunities - focus on how the role will provide you with the ability to further develop your career and specialise within your industry. At the end of this answer, you could also ask what kind of support they give or training opportunities do they offer. You have a unique skillset, but you also want to showcase your thirst to develop and grow within this particular company.

Example answer:

This job suits me and my experience as I have been looking for the opportunity to get involved in ‘X and Y’ which directly links to my previous roles where I had extended experience dealing with ‘Y and Z’. I feel there would be a lot of opportunities for me to grow in my role and further my knowledge in ‘X’ and progress my career.

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Explaining the reason for leaving your current job

lizjammal — Mon, 03 Apr 2023 23:37:52 +0000

Explaining the reason for leaving your current job lizjammal

The question, “Why do you want to leave your current job?" is one of the most common interview questions, yet it often leaves candidates stumped. While it may seem like an opportunity to be dismissive about your current employer, this is highly unlikely to paint you in a good light.

Planning a persuasive, positive response can go a long way to highlighting your suitability for the new role.

What does the interviewer want to find out?

As with many interview questions, it can be helpful to consider what the interviewer really wants to learn when asking why you want to leave your current job. To put it another way, they could be asking: "Why are you looking for a new role?" In this context, it has much more to do with the positives afforded by a new job, rather than any negativity you may feel about your current position.

Why it's important to avoid negativity

Just because your interviewer wants to get to know you, that doesn't mean they're your friend. Remember that you're not venting in the pub after a hard day in the office, you're trying to impress a hiring manager. Launching into a tirade about grievances with your boss or employer – broken promises, slights against your ability, lack of respect – will only paint you as someone who likes to complain. Who's to say you won't be the same at another company?

Examples of positive reasons for leaving a job

Fortunately, there are plenty of reasons for leaving a job that can be explained in a manner that paints you in a positive light. Consider the following:

I want to learn more
I feel like I'm ready to take on more responsibility
I believe I've progressed as far as I can in my current role
I need a change of environment to motivate me
I want to develop a new skill that isn't required in my current job
I don't feel like my current role is challenging me anymore

It's sensible to prepare a couple of answers to this question because people often leave jobs due to a combination of factors. Your interviewer may ask for additional reasons.

Want to secure more interviews for exciting new roles in your sector? Check out all the live roles on the Michael Page website today.

How to structure your answer

Answering this question gives you the opportunity to show off how much you know about your potential new employer and demonstrate your enthusiasm for the position. Give your reason for leaving, then explain how this makes the new job particularly appealing.

For example:

My biggest reason for leaving is that I'm ready to take on more responsibility. I want to manage a team, but there are no leadership positions available at my current employer. I enjoy delivering training sessions and upskilling junior employees. It's something I do a lot in my current role, and I've received lots of positive feedback, but I could do this even more effectively if I had my own team. I know you're looking for someone to lead a small team of graduates and I'm really excited about the prospect of helping them to develop.

A similar question you may need to answer in your upcoming interview might be 'Why do you want this job?'.

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How to answer ‘Why do you want this job?’ in an interview (with examples)

lizjammal — Fri, 31 Mar 2023 00:09:10 +0000

How to answer ‘Why do you want this job?’ in an interview (with examples) lizjammal

One of the most common but deceptively tricky interview questions is: “Why do you want this job?” It may sound simple, but many candidates struggle to deliver a clear, confident answer. A great response shows you’re not just interested in the role – you’re the right fit for the company.

In general, a compelling answer that gets you noticed when answering 'Why do you want this job?' requires you to know about:

The company's background, and why the role appeals to you.
The company's mission, vision and values
The job description in detail
What you can contribute to the company

Your answer should also:

Demonstrate your enthusiasm with context
Highlight your value proposition

You must also avoid saying:

"I just need a job."
"This role pays more."
"This role is good for my career goal."
"I'm qualified for this role."
"My previous work is toxic."

What interviewers want to hear

When interviewers ask, “Why do you want this job?”, they’re looking for a few key points. Your response should show you have done your research and can bring value to the team.

1. How much you know about the company

Hiring managers want to see that you’ve done your homework. Demonstrating familiarity with the company’s values and goals shows you are genuinely interested in joining the team – not just getting any job. For example:

I admire how your company champions sustainability and innovation across your product lines.

2. How the role fits your career plan

Your answer should demonstrate a commitment to growing with the company, rather than merely using it as a stepping stone. Highlight how this role aligns with your long-term goals and builds on your experience.

Tip: Connect your long-term career aspirations to the company’s growth, showing that your professional development benefits the organisation.

3. How you bring value to the role

Hiring managers want to know how you can contribute – not just what you hope to gain. Share specific examples of past successes and explain how you’re eager to achieve similar results for their company. For example:

I believe my background in digital marketing can help expand your online reach and drive conversion in key markets.

4. Why the company appeals to you

When it comes to two equally qualified candidates, employers often choose the ones that have answered interview questions in a way that demonstrates stronger alignment with their values and vision.

Expressing what excites you about being part of their team helps reinforce that you are not just the right fit for the role but also the company.

Ultimately, a good answer to ‘Why do you want this job?’ should focus on how you will bring value to the team and help drive the company’s success. Focus on how you will benefit the company, rather than the other way around, to leave a positive impression on your potential employer.

How to prepare your answer

Interview preparation is key to landing any job. To master commonly asked questions like this, follow these steps.

Understand the company's mission and core values

Before the interview, acquire as much information as possible about the company, including its background, the company’s mission, track record, and team structure.

Consider if their culture and goals align with your personal values and career aspirations. When you explain what aspects of the company appeal to you, you show that you are a strong cultural fit.

Demonstrate a strong understanding of the job description

A great answer is personalised to the job specifications. Your response should connect your skills and experience to the specific requirements of the role.

Even if you lack direct industry experience, focus on your transferable skills. Discuss specific examples of how past projects or achievements can help the company achieve its goals.

Focus on what you can contribute

Reflect on what initially drew you to the role. What specifically excited you about the job description, and what made you feel you could be an asset to the team? Use this as a starting point to frame your response.

Good example answers

Here are some sample answers to help you craft a response that demonstrates both enthusiasm and value.

Showcase genuine enthusiasm with context

Sample answer 1

I’m excited about this role because your company’s approach to tackling industry challenges aligns perfectly with my passion for [relevant field]. After exploring your innovative projects on the company’s website, I believe this job role offers the kind of innovative environment where I can contribute effectively while expanding my expertise in [specific area].

Sample answer 2

What initially drew me to this job was your company’s commitment to [specific value or achievement]. As someone who has dedicated my career to [related area of work], I see this role as an exceptional opportunity to contribute to meaningful work that aligns with your mission.

Showcase your strategic value proposition

Sample answer 3:

My experience developing [specific skill/project] has prepared me to address the challenges outlined in your job description. I am equipped to help your team with [specific challenge or goal], having achieved [measurable result] in my previous role using [relevant skill].

Sample answer 4:

This position represents an ideal intersection of my problem-solving skills, technical abilities in [specific technical skill], and my experience with [complementary skill]. For example, at [previous company], I applied these combined skills to [specific achievement with metrics], and I see similar opportunities to drive results for your team.

Sample answer 5:

Throughout my career, I’ve developed expertise in [specific area relevant to role]. After learning about your company’s goals to [mention specific company initiative], I recognised that my background in [relevant experience] could bring immediate value while allowing me to pursue work I find deeply fulfilling.

Tip: Match your specific skills to the job requirements. This positions you as a well-researched and confident candidate. Keep your response concise, as you’ll have plenty of opportunities to elaborate on your experience throughout the interview.

Common mistakes to avoid

Avoid answers that focus solely on your needs, or sound negative:

Response to avoid #1: “I just really need a job.”

This answer focuses on your circumstances rather than what you can offer the company. While everyone needs employment, hiring managers look for candidates who demonstrate specific interest in their role and organisation.

This answer suggests a lack of enthusiasm for the role and indicates a potential for quick departure. Instead, focus on why this particular position at this company appeals to your professional goals.

Response to avoid #2: “The pay increase appealed massively.”

While compensation is a factor, citing it as your primary motivation suggests limited professional interest in the role itself. A more effective response balances the acknowledgement of competitive pay with specific aspects of the position that align with your professional interests.

Meanwhile, get accurate salary insights by role and industry with our latest Salary Guide.

Response to avoid 3: “I feel like this will be a good step towards my next career goal.”

This response signals to hiring managers that you view their position merely as a stepping stone. Instead of positioning the role as a temporary stop, frame your answer in terms of how your long-term development will benefit the organisation.

Response to avoid 4: “Because I'm qualified.”

This response fails to differentiate you from other candidates, as meeting basic qualifications is the minimum threshold for consideration. Instead of stating the obvious, articulate the unique value you bring beyond the minimum requirements.

Response to avoid 5: “I’m trying to escape a toxic workplace.”

This response raises immediate concerns about your professional judgment and discretion. Avoid criticising a past employer, as it may cause interviewers to wonder how you might discuss their company in the future.

Key takeaways when answering ‘Why do you want this job?’

Approaching the ‘Why do you want this job?’ question with confidence and a well-prepared, articulate answer can significantly impact your interview performance.

By focusing on your strengths, demonstrating your knowledge of the company, and avoiding the pitfalls discussed, you can position yourself as a top candidate and significantly improve your chances of landing the job.

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Simone Wu

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How to quit a job

Naren Sankar — Fri, 17 Feb 2023 04:54:20 +0000

How to quit a job Naren Sankar

Quitting your job can be a daunting task, but it doesn't have to be. There is, however, a right and a wrong way to quit your job with your current employer.

After all, you could cross paths with your current employer again at some point in the future. Making sure you are remembered in a positive light is crucial. Here are the steps to ensure you leave your job on a positive note.

1. Is this the right time?

There is never quite a suitable time to resign, and it depends on your current situation. Are you waiting for your end-of-year bonus? Or perhaps you want to utilise the paternal or maternal leave at a company before leaving?

Taking time to think about whether you should stay or go can prevent you from making a rash decision and potentially ruining what a positive relationship was. If you feel overworked or underappreciated, talk to those in charge about how to improve your situation.

If you are actively searching for a new job, talking to career experts or seeking career advice may give you more time to plan for your leaving. Resignation letters should be polite and professional.

Do not get too emotional or angry in your letter because you may need to work together with your direct supervisor in the future. Maintaining professional relationships with your former boss and former colleagues may leave a good impression on them.

2. Give the right amount of notice period

The length of the notice period you need to give will vary from role to role and from company to company. For some, it is a two weeks notice period, while it is a month for others. Generally speaking, it will be seen as unprofessional if you do not offer your employer the minimum amount of notice.

Your employer is likely to be impressed if you leave your current job in a proper fashion. Consult your employment contract to see how much notice needs to be given. Ask the Human Resources department for clarification. You also need to make sure that you use all your outstanding vacation days because your vacation days may not be able to be turned into cash.

3. Offer feedback for your decision to leave

Even if your HR team does not schedule an exit interview, reaching out to a team member is a good idea to discuss any feedback or concerns you have in your current role.

If your choice to quit stems from concerns about specific co-workers, HR can help to improve working conditions.

Remember, this is not the time to be trash-talking about the company but to be fair, measured, and constructive. Your actions could greatly help the company over the coming years and not burn bridges in the process.

4. Create a good letter of resignation

A good, formal resignation letter is relatively brief and to the point. Still, if you follow standard practice, it should also be polite and informative. Your letter of resignation should include your final day of employment and a general comment on your reason(s) for leaving.

If you have enjoyed your current position, be sure to say so and thank your manager for their guidance and support. A good resignation letter will help maintain a good relationship with your current organisation.

5. Consider offering a little help to your replacement

You should be prepared to give some help to your replacement. This includes helping to train your replacement, documenting your work, showing your replacement where essential files are stored, and providing other helpful information.

Create a calendar showing what you need to do each week. It should include your to-do list, project plans, and any other information you need to remember about tasks or appointments.

Your calendar should also show when upcoming events are happening, such as birthdays, anniversaries, holidays, and important dates.

6. Make sure you truly want to resign

Some warning signs will show you it is time to leave your job. These may include mental health issues, a need for a career change, or failing to stay positive about your current company.

You should make sure you are leaving your job for the right reasons, instead of quitting because you are having an awful day. This should create a smooth transition for you and make the transition easier.

7. Have a job offer in the pipeline, unless...

If you do not have a job offer, try to stay at your current job until you can get something better. You might not be eligible for unemployment benefits, and the job market is highly competitive.

Only leave your job immediately if there is a good reason. Finding your next job can take three to six months of job hunting for most roles.

Unless you have a lot of savings to tie you over or are experiencing abuse at your job, it is best to have a new job ready and waiting to be taken before the notice period gets underway rather than an unnecessary gap in employment.

8. Ask for a reference

If you have a limited amount of work experience, ask your boss in person to provide a reference letter. This way, if you need one, you can use this as proof of your experience.

Whether that reference is an actual formal letter or an online recommendation on LinkedIn, it can contribute to you finding an excellent job in the future. If you already have a job lined up, get a reference anyway because you may need one in the coming years.

If you have been working in the industry for over 10 years, list down two to three people in your CV as references, so anyone looking at your CV can reach out to them to find out more about you if needed.

9. What to do in the lead-up to leaving

You should help your new colleagues settle into their roles and tasks during your notice period. Finish any critical tasks or a big project before leaving if you have the time.

This is an excellent time to focus on tying up loose ends, returning company property, and getting everything else ready for your successor. Going out to lunch or coffee with your co-workers may be a good idea.

Use your time constructively and be responsible; you should not go for long lunches or have long non-work-related conversations at the pantry if you still have a lot of work to clear.

Giving personal notes or sending personal emails to managers, mentors, and close colleagues will help you to leave on good terms and create a better impression of yourself. Remember to also get your last paycheck and settle any outstanding payments before your last day.

Need more assistance? Contact a Michael Page consultant here, or search for current job opportunities.

Michael Page

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How to know when it's time to resign - and how to leave well

Simone Wu — Thu, 05 Jan 2023 17:00:00 +0000

How to know when it's time to resign - and how to leave well Simone Wu

Have you ever seen a high-profile resignation in the news or on social media? Maybe it was a hedge fund manager who released a lengthy letter calling out their company’s leadership, or a manager who made a viral video announcing their departure. While these grand gestures can be attention-grabbing, they may not always be the best approach for your own career.

It's important to be mindful of when it might be time to move on from a role, whether it's due to a difficult team dynamic, a negative company culture, or other challenges. By paying attention to the signs and making a professional exit, you can avoid letting the situation deteriorate and potentially damaging your reputation.

Because when it comes down to it, while everyone loves the idea of a dramatic exit, the reality is that your career is worth more than that.

When to stay longer in a job

When thoughts of resigning come to you, take a quick internal look inside and see if there’s anything you can do to improve the situation.

Especially in the workplace, it can become a habit to look at things through a negative lens. Often, a change in perspective or an honest discussion can dissolve much of that tension.

When you have low-level disagreements or miscommunications with your manager, first see whether there’s a way to preserve the relationship.

It may simply be a case of understanding a different management style, and then working out how to manage it. Staying longer to work things out could help you strengthen your relationship with this person for the future.

However, once you’ve done all you can on your side, look for signs that resigning may be the only solution.

How to know that it’s time resign from your role

Look out for these factors to tell you if it’s time to hand in your resignation:

You don't feel engaged.

If you’re showing up to work every day feeling disengaged, this is a big sign that it’s time to leave. Even in leadership positions that look great on paper, a manager can become disengaged for a variety of reasons.

If you’ve noticed a lack of passion and proactivity in your role and can’t seem to find a way to get it back, a change may be what you need.

The office has a hostile environment or culture.

Whether it’s a toxic manager, a dysfunctional team or impossible targets, it can be hard to recover once a working environment has turned negative.

Don’t feel obliged to stay in an overly negative culture or office environment. This becomes even more important if the stress and negativity affect your life outside of work.

There are no growth opportunities.

It’s normal to want to upskill, gain new responsibilities and grow within your career. If you feel you’ve reached the end of where you can within the company, you may need to look outside for your next big role. While company loyalty is a great value, keep an eye out for your career.

Another amazing opportunity comes your way.

Especially once you’ve reached a level in your career where you’ve become a specialist, companies will start to seek you out.

Evaluate offers that come your way fairly, and decide what constitutes an opportunity that you can’t turn down. Maybe it’s at a dream company, better working conditions for your lifestyle, or an exciting chance to lead a new team.

How to resign on a good note

Once you decide to leave, it’s important to leave on a good note and communicate clearly. Speak with your manager and also prepare a resignation letter. Where possible, preserve your professional relationships.

Before actually resigning, take one more look at your decision. If you’re leaving because of feeling undervalued, decide what, if anything, would make you stay in the role, versus your external options. What will you do if you get a counteroffer to stay with the current company?

Ensuring that you have clearly defined reasons for handing in your resignation will also make the actual resignation easier. Above all, keep professionalism in mind, and make it a goal to resign gracefully.

Find a positive

In delivering the message, think about the positives the job has brought you. Maybe focus on the good professional relationships you have, the new skills learned, or the stepping stone it’s delivered to your next role.

Even in the most challenging environment, focusing on the good things when you’re on your way out helps make you appear more professional and constructive.

Especially in smaller job markets, such as Singapore, or specialised industries, you never know who you might end up working with in the future.

Even some of the best resignation stories can end with an old manager coming into the picture later as a necessary reference, a future manager, or a network contact.

How to find your next job

Start by signing up for job alerts and getting new jobs that match your search criteria sent to your inbox. Rework your CV, contact a recruiter and start conversations with companies you want to work with.

Meanwhile, ensure that you are still present at your current job for as long as you’re able.

When interviewing for your next role, if a future employer asks why you’re leaving, speak more about you than about them – focus on opportunities for growth, new opportunities, and what you want to accomplish in the future.

After all, dwelling on negative aspects of your current company or manager might make you seem petty or over-emotional – not great qualities in a key hire.

Consult with a recruiter who can help you find roles that match your requirements and the next step in your career. Look for places whose values match yours, and who clearly walk the talk regarding these values.

Recruiters have the advantage that they communicate with both you and the employer, allowing you instant feedback on interviews and the hiring process.

Leave professionally

Leaving a job can feel personal, especially if you have a strong sense of company loyalty, have built a great team, or worked on pivotal projects. However, when it’s finally time to leave, try to take emotion away from the equation.

The important thing now is to look forward – and towards your next role, and to succeeding in the first few months of a job.

Ready to make your next career move? Search our current opportunities, submit your CV or get in touch with one of our recruitment specialists at Michael Page.

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3 impactful resume templates to guide your resume writing process

Anonymous — Mon, 20 Dec 2021 13:00:00 +0000

3 impactful resume templates to guide your resume writing process Anonymous (not verified)

You have made the decision to take the next step in your career, and one daunting task looms ahead of you immediately: updating or rewriting your resume. Whatever stage of a career you’re in currently, updating or writing a resume is a challenge.

As you edit your resume, questions such as “What experience should I include and in how much detail?”, “What format should I use?” and “How can I make my resume stand out from others?” will come up.

And these are legitimate concerns – resumes are one or two written pages that aim to summarise all the experience, learnings and accomplishments of your career. The way that a resume is structured, the layout, the sessions and the way it presents your work history can make the difference between whether or not a hiring manager or recruiter will spend an extra few seconds reading through your qualifications.

If you are lost on where to begin, consider using a resume template as a starting point. The ideal resume will be easy to read, well-organised and highlight experiences in a way that is easy for the hiring manager to digest. Here are three free resume templates you can use for any stage of your career.

Related: Top 3 tips for emailing recruiters

1. Chronological resume template

This traditional resume layout is suitable for fresh graduates, those with shorter career history and those who have held multiple roles within one organisation. This resume style allows potential employers to see your work experience in a quick, easy-to-follow way, working backwards from your most recent experience. It should include your education, work experience, and other information like technical skills or awards. If you have a few chronological gaps, see this article on how to handle employment gaps.

2. Skills-based resume

This resume is suitable for those from mid-managerial level and above. Once you have accumulated a significant amount of experience, your resume could naturally stretch quite a bit. It can get tedious for hiring managers to read through full descriptions of every position you have held.

Instead of having the hiring manager go through your resume line by line to comprehend your work achievements, put that information upfront. Highlight your most relevant experience and skills sets in a separate section before the segment on work experience.

Focus on the most pertinent roles to the one you are applying to, and highlight your most tangible work performance and skills sets. That way, you are helping the employer, and in other words, helping yourself, get noticed if your achievements are relevant to the position.

3. Executive-level resume

This resume template is ideal for those applying for more senior roles like director-level jobs. It focuses on your achievements in greater detail. This resume format also leaves room for you to highlight positions you held in other organisations or on boards and professional groups.

Related: How to negotiate for a higher salary

Personalise your resume after downloading the resume template

These resume templates are meant as a starting point for you to create yours. So once you have downloaded a template, fill in the sections and get on to personalising it. Feel free to underline specific section headers or even make the words bold.

It should look organised and easy for hiring managers to navigate. While it can be tempting to go fancy with your resumes, using templates with different colours and exciting graphics, it is best to keep to a conservative one, even if you are in the creative line.

Use no more than two font types. Star and bar charts may look like they add texture to the resume in terms of how it looks; they don’t add value and may not be easy to understand. If you are uncertain about how it reads or looks, get a peer or industry mentor to review it. Also, use a grammar checker tool like Grammarly to help proofread your resume and eliminate any grammatical mistakes.

The rising importance of transferable skills: Hard and soft skills

If you are looking to move to another industry, be sure to include transferable skills in your resume. These are made up of hard and soft skills, and are the ones you have picked up along your employment experience. These are highly essential if you’re looking to switch to a different industry or a new type of role.

Hard skills are things that anyone can learn and pick up like computer software and technical skills, and language skills, while soft skills include leadership, delegation, time management, interpersonal skills, research and planning, and writing, communication and administrative skills. Soft skills are essential to highlight in your resume as they can differentiate between candidates with similar or equal technical competencies and experience in a competitive job market.

An effective way to work your transferable skills on your resume is to explain in the work description section how your actions solved a problem, and how that produced results.

For instance, if you want to bring attention to your communication skills, you can say that you “created effective press releases for a key campaign that resulted in press coverage in 12 media companies”, instead of saying that you “created press releases for events and campaigns”.

Another example: Instead of stating that you “managed a team”, another example would be, say you “trained and managed a team of five marketing professionals responsible for eight markets”. And always keep in mind to tailor your resume to the specific job description where relevant.

Ready to make your next career move? Search our current opportunities or get in touch with one of our recruitment specialists at Michael Page.

Michael Page

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How to write a resignation letter

Anonymous — Thu, 09 Dec 2021 02:33:17 +0000

How to write a resignation letter Anonymous (not verified)

Congratulations! You have found a new job! Whether you are looking for better remuneration, better work culture, better chances for career advancement or leaving a toxic work culture, the next step is to resign from your current role by submitting your resignation letter.

Many people are unsure how to write a resignation letter. It’s a daunting task, so we’ve put together some helpful advice on how to resign from your current employer once you’ve landed your new role.

More than just a resignation letter, a well-written resignation letter can still solidify a lasting relationship with your existing employer.

What should I include in my resignation letter?

Your resignation letter acts as a formal recognition of your intent to leave the company. It will stay in your employee personnel file after you have left the company. Therefore, what you write in your resignation letter matters as it reflects who you are as a professional too.

Resignation letters do not require a massive amount of detail. You want to include the basics – your name, the addressee, and the date. You want to formally state that you’ll be terminating your employment and include your exit date. Lastly, sign the document if you are resigning in person.

End the letter with a thank you note to your hiring manager and, or company, and this will leave a civil and professional impression throughout the resignation process.

Related: Resignation letter templates

What shouldn’t I include in my resignation letter?

As with most professional matters, it’s a good idea to check your emotions at the door when you write a resignation letter. You do not need to explain why you’re leaving in your letter, as this could negatively reflect you.

Refrain from saying anything negative about your employer in the letter as it, in a way, offers you a platform to maintain a positive relationship with the company. If you want to explain your reasons for finding a new position or provide constructive feedback, do it at a face-to-face meeting or exit interview.

When and how should I submit my resignation?

Delivering your resignation news can be the most nerve-racking part of the entire process. First of all, communicate this only after you have written confirmation of your job offer from your new employer; this usually comes in the form of a signed contract.

Resigning in person

With the resignation letter in your hand, approach your manager at the end of the day. Sharing resignation news at the end of the day allows them to process your resignation without doing it while working through their meetings and deadlines for the day. And proceed with tact. Speak clearly in a firm voice but do not come across as aggressive or apologetic.

Some employees seek new opportunities because they have issues working with their current manager. If that is the case for you, take a deep breath and stay composed and professional throughout the conversation. As tempting as it can get, do not air any personal issues with them throughout the meeting. Don’t forget; you still need to work with them during your notice period. Say that you are moving on to a new role for your career, and thank them for their guidance.

Resigning through email

There are times where you cannot resign in person. Perhaps you work remotely or are experiencing a personal emergency where you have to resign immediately. Other times, you may be working in a psychologically unsafe environment or have a toxic manager.

If that is the case for you, you may email your resignation letter to your manager with a copy to your human resources manager. You can also copy your personal email address in the email so that you would have a copy of the email as well.

What happens after I have resigned?

You want to leave behind a good reputation. Even if you have had a glorious career at your company, any missteps during your notice period can ruin the reputation you have built over those past years.

So, it is imperative to give your 100% for the duration of your notice period to preserve your professional relationships at the company you are leaving. You would have to finish any urgent work, prepare your handover documents, and sometimes, even train your replacement.

(You may start receiving farewell lunch invitations from colleagues in different departments, but always keep in mind that finishing your work comes first. Lunch can wait. And long lunches are out of the question, unless it is with your manager.)

In some companies, the HR department will arrange an exit interview with you. Exit interviews are a formalised way for you to give feedback on your experience with the company. If you know that you have an effective HR department, you may communicate any glaring issues you may have experienced. If you are not comfortable sharing more details or are worried about any repercussions, you do not have to.

Leaving a job is never easy, but you can preserve your professional integrity with your previous employer if you communicate clearly and are sufficiently tactful.

Are you looking for your next career move? Browse current job opportunities or submit your CV with us.

Michael Page

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Three effective questions to guide your first 90-day agenda

willchin — Tue, 06 Apr 2021 02:08:06 +0000

Three effective questions to guide your first 90-day agenda willchin

You have the new title and the corporate lanyard, and your name-card is at the printers. Congratulations, your new role has begun: no doubt it feels great.

Yet that sound that you hear is the clock ticking – and guess what. Any lack of clarity around this new role is potentially hazardous to your prospects. A great deal is expected of you: but if you’re still not certain exactly what that is, that needs fixing. More to the point, you need to know clear what you should do first, in order to make your probation period impactful.

Fear not: the answers are often readily available. Sometimes it’s just a matter of asking a few key questions before knuckling down to the task. Just remember: the tasks that you were the most excited by during the interview should not necessarily be your immediate focus in months one to three. For your first 90 days, perfection can wait. It’s time to get busy on making an early impact towards proving your worth and integrating with the team.

1. What should my three top priority tasks be?

Typically, the job description (or JD) you’ve successfully answered reads like a laundry-list of skillsets – including the must-haves, the ought-to-haves, and even a few that are “we’d love these, but they’re not essential”. Now is the time to establish your priorities – and especially what you’re being measured by in the immediate future.

And in case simplification isn’t your manager’s best skill, be ready to step in. Frame the question in terms of percentages: if your whole job were to add up to 100%, how would its key tasks break down by percentage? Group together the three tops tasks, which hopefully comprise more than 50% of this list. These should be your must-haves to master. Write up and share a timeline to lock in the early deliveries on this list.

2. What are my success metrics for these tasks?

Your manager may well be overwhelmed as you arrive – team turnover and replacement can be taxing. This means however that there’s a strong chance that under pressure, your manager could prove guilty of judging your success or otherwise in a subjective, or even an unfair way.

While having an instinct for how you’re doing is not unreasonable as a contributing factor to performance, it shouldn’t be the only measure. Support your case with concrete numbers, to provide a good balance, especially in the face of unreasonable expectations.

Seek to get these target numbers verified by a trusted colleague, ideally well before you agree to them. Targets are negotiable: if not the actual number, then at least the time-frame could be. You’re unlikely to start at full speed during the orientation process, for instance. And remember, seeking to add a dose of realism to the role can ultimately prove a key to stabilising the function as quickly as possible, and showing that you know what you’re doing.

3. What immediate pressures does this role face?

Understanding the context of the conversation you’ve inherited is important. If your job’s previous occupant left in less than perfect circumstances, then you need to be mindful of the issues and potential hot-points around the role.

That said, you should not come in as immediately political. Asking this question of various people around you can give you important context, including establishing potentials allies, and those around whom you might proceed with caution. It is also asked in the best non-personal way, to establish that you’re just here to do a great job and not to play any games.

With the aid of these questions and plenty of work spent on delivery, you will start your role in style: and within three months on confirmation, people will already be seeing the difference you are making. If you continue to communicate clearly and effectively, your newfound prioritisation and context can be key tools for a successful new job.

Michael Page

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How you can be highly effective in a role from day 1

Anonymous — Wed, 24 Mar 2021 06:58:07 +0000

How you can be highly effective in a role from day 1 Anonymous (not verified)

Back in 2001, Campbell’s Soup was in decline. The iconic, quintessentially American soup brand was facing a sharp drop in market value: while internally, its culture seemed negative, its employees unmotivated. And that’s when Doug Conant stepped in to take over as CEO.

In Conant’s first few months as CEO, he restructured the leadership team, established a 10-year recovery plan – and put the company back on the road to profit. Perhaps even more importantly, he improved company culture by connecting with employees and helped create a more positive overall atmosphere.

He is an excellent example of what it takes to be effective in a new role, even in the first few weeks and months. While we may not all be changing the course of an entire company, some learnings can be taken from his actions and those of other highly effective team members, that can be applied to your own start in a new role. Here are a few tips for success.

Week 1: How will I fit into the culture?

Once the interview stages have gone by and the salary negotiations are well behind you, what can you start doing right away to be highly effective? First up, collate your interview notes and re-read the job description, for a refresher on the task ahead.

Get plenty of rest before day one. Ideally, taking a long weekend away, or spending a day hiking, can help provide you with a mental ‘reset’, to restore your energy and enthusiasm for the adventure ahead.

In your first week, do the basics to get settled in. Find the printers, stationery, meeting rooms, and who to call if your computer crashes before you hit the save button. Then upon your initial chat with your boss, discuss the early priorities for your role, with a sense of timing. It can provide a cross-check for when you arrive.

The first 90 days are more than simply a probation period to pass through. They exist for both sides to see if the initial connection from the interviews translates well into the real, day-to-day demands of the role. Most importantly, can you deliver on what came through in the hiring process? And for you, is it truly a professional and cultural fit? While no job is perfect immediately, look for any warning signs that it might be far from what you expected.

Month 1: Listen and learn

In the first 30 days, your priority should be to ask good questions, listen intently, and connect the dots. Learn what people are saying and what they’re not saying. Find out what your predecessor did or didn’t do well, and the effect that had on the wider team. Determine the new improved processes you can put in place: and find out the priorities are for your new role.

The initial weeks are also a great time to figure out how best to work with your immediate supervisor. You spotted a good manager from the interviews: now is the time to lay the foundations for a successful working relationship. Get a sense of what it will take for your team to succeed by establishing baseline performance metrics, noting your manager’s own metrics. If you’re leading a team, observe team dynamics, and note the conditions in which the best work occurs.

Jane Jackson, a career management coach from Australia, notes that in terms of achieving big wins in your first 90 days, it’s important to focus on efficient onboarding – plus soft skills such as connecting with people. Early on, you need allies beyond your boss to get the early wins: build links by connecting on LinkedIn with those you’ve met during the interview process, being enthusiastic, and keeping a positive attitude.

Getting to know the people you’re working with is important – in particular, understanding how your role relates to theirs’, and how you can each help the other succeed. In a poll by Monster.com asking what the most important thing an employee should do during the first 100 days, only 6% answered: “get to know your team”. While clearly, you’re not there to socialise, don’t underestimate the power of relationships in helping you settle in, and prove effective in your new role.

Essential 30 Day Action: Meet with as many stakeholders as possible: introduce yourself, ask questions and listen, listen, listen.

Month 2: Plan and apply

Moving into the next month, start to apply your own experiences, and your style of doing things, to creating action plans, and ticking off your objectives. Establish new processes that are missing, and flag these improvements at future discussions. Early on, being sure to start on smaller projects that can be solved easily and quickly – the early wins will get you in gear for the bigger wins later on.

Take the initiative by setting up meetings with your manager, whereby you share your plans and seek direct feedback as to how things are going so far. Doing this at around 60 days in can give you enough time to correct your course if something is lacking focusing – plus it will show initiative, awareness and ownership of the outcome.

Understanding what was achieved to date in your role – both good and bad – is essential to planning out what needs to be done next. Acknowledging and building on positives from your predecessor will positions you as a team player, and give you valuable insider information as to pain points in the role. Note that while politics is unavoidable, it won’t serve your purposes: just remain constructive and focused on your objectives throughout. Jane Jackson has good advice for staying neutral.

Doug Conant, who now works at the Kellogg Executive Leadership Institute, had this to say about taking on a role that involves leadership: “Leaders have a bias for action. When they’re listening, it may not feel like they’re accomplishing anything. Nothing could be further from the truth,” he notes. His advice in three steps? “Listen, Frame, Advance. Asking the question, ‘How can I help?’ gets you started.”

Essential 60 Day Action: Schedule a meeting with your manager to get feedback.

To 90 Days: Consolidate your actions

In your third month in the role, implement your plans and kick off your major projects. Now is the time to take all your prior experience and knowledge, and to apply it to your new framework. Look back at what you’ve done over the last 90 days, and keep track of the wins you’ve gained. A list of accomplishments can be a good motivator and starting point for the next few months. Plus, now that you’ve had wins, work out ways to scale up the process and make it work faster.

Find opportunities to develop your own skills. In a survey done by Michael Page of recent job applicants, 65% of respondents expected to develop new skills in the next 12 months. As digital transformation changes the workplace, the opportunity to upskill can be invaluable.

Essential 90 Day Action: Look back to what you’ve accomplished and ahead to the actions plans you’ve put into place. Assign dates, deadlines and key performance indicators (KPIs) to your work.

Beyond 90 days

Once you have passed the 90-day mark, it’s time to move into full action. Be sure to keep gathering feedback on what’s working. With your understanding of the organisation, now is the time to create change and deliver results. Never stop learning though - top performers are always on the lookout for learning opportunities.

Set realistic goals and tick them off as you achieve them. Make necessary adjustments to goals as you go along. Keep seeking feedback from your team, managers and other stakeholders. And finally, gain a greater understanding of what’s going on around you, and how your expanding role contributes to the overall output of the team.

Looking for a career change? Browse current job opportunities, submit your CV or get in touch with one of our consultants to find out how we can assist and support your job search process.

Michael Page

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How to conduct yourself during your notice period

Anonymous — Tue, 12 Feb 2019 05:44:28 +0000

How to conduct yourself during your notice period Anonymous (not verified)

Upon leaving a role, it is common practice that you will serve a notice period, where you will carry out your normal duties. If you are in your first full-time role, you might find yourself asking, what is a notice period? A notice period is a period of time that an employee will work for a business between handing in their letter of resignation, and their last working day.

It is important to conduct yourself professionally throughout this time. Even though you are heading towards the end of your employment, you are still working for a business, so conduct yourself professionally. Now is not the time to start acting up or being slack with your workload.

How long is a notice period?

The period of time you are required to serve your notice for can vary. However, the period of time you are required to serve should be set out in your contract of employment. This should have been read and signed by yourself and your employer before you began working for the company. Your notice period can range between one to three months. However, if you are unsure then check your contract.

How to carry yourself during your notice period

You should continue your everyday work tasks as normal and offer ideas, and insights when required. We’ve provided some tips to make sure you are making the most out of your notice period:

Remain focused on your work.
Keep good attendance.
Don’t be late.
Don’t speak badly about the company or your boss to current colleagues.
Arrange an exit interview to discuss why you are leaving to help the company in the future.
Write a detailed handover of your workload, ready for your replacement to work from.
Whether your notice period is four weeks or three months, it is important to leave a good lasting impression. Regardless of the reasoning behind you leaving the organisation, remain professional throughout.

How to work through priorities with your manager

It isn’t uncommon for managers or colleagues to treat staff differently after they have handed their notice in. This isn’t guaranteed, but if it does happen, it shouldn’t change how you handle yourself as you walk out of the door.

Be sure to be proactive once you have handed your notice in. Set a meeting with your line manager to discuss priorities and organise your to-do list before you leave. It may be the case that you will have a dwindling workload towards the end of your time at the company, but the earlier you have this sit down with your manager, the sooner you can begin ticking off your checklist. There’s no doubt that your manager will be thankful for your willingness to help the organisation.

If you would like advice from one of our specialist recruitment consultants, please get in touch today.

Michael Page

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How to spot a role that does NOT fit your career aspirations

Anonymous — Wed, 03 May 2017 06:14:12 +0000

How to spot a role that does NOT fit your career aspirations Anonymous (not verified)

When beginning your job search it’s absolutely key to have a clear idea of why you are looking to leave your current role, and what you’re looking for in your next one.

Get clear on your three key reasons for leaving your current role.

Some of the examples could be the following:

Lack of career development/progression
Hong Kong-only business so a lack of international/global mobility
Company culture

Next, define the three most important motivational drivers for finding your next role.

For instance, the search criteria could be to find a role that has the following:

People leadership
Multinational-listed business
International career development opportunities

This list of key priorities should be the principle driver of your job search and you should assess each possible role you consider applying for, against these criteria.

Define your career

Once you’ve defined your career aspirations and put together your CV, get in touch with an expert to discuss your career plans and get their assessment of the market opportunities.

You should consider the following variables when assessing your next move:

People – Would you like to work with these people? Will they push, develop and teach you new skills? Are you the right cultural fit?
Platform – How do the products and services the company offer compare with their competitors?
Position – Does the scope of the role you are applying for match your key criteria?
Package – Is the salary and commission structure competitive?
Progression – What is the opportunity to develop your career with this next organization?

To spot a role that does NOT fit your career aspirations, go through the checklist below:

Ensure the job you are applying for matches your top three reasons for seeking a new role. For example, is it a listed Multi-National? Is the role you are applying for leading a team? Does the role or company have a track record of moving people internationally?
Do not compromise and accept something that doesn’t align with your goals and ambitions simply to leave your existing role.
Be realistic with what you’re looking for and seek professional guidance from specialist recruiters to ensure that your goals are realistic and attainable.

If the answer is ‘no’ to the questions above, you can safely say that the role is not a good match for your career aspirations. You may find yourself experiencing similar frustrations as with your current role, and look to move again.

It’s really important that if you are feeling frustrated in your current role, you understand that there are other options out there. Focus your energy and efforts on putting together a targeted action plan with relevant recruitment experts in your specific field you can help you ensure you get your next career move right.

They will have a portfolio of clients with a range of mandates and insight into each of their employment value propositions and culture’s to ensure there is a suitable fit and that you are applying for the right roles.

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6 ways to market yourself to future employers

Anonymous — Tue, 30 Aug 2016 00:37:47 +0000

6 ways to market yourself to future employers Anonymous (not verified)

The job market can be competitive and having the right skills and experience isn’t always enough to secure you the job of your dreams. You must know how to market yourself effectively to really get noticed.

To win over employers, you’ll need to prove you have an excellent combination of relevant expertise and strong communication skills.

Generally speaking, good marketing is about establishing the needs of your target audience and positioning your brand to meet their demands. It’s exactly the same for a job candidate – you must offer the ideal solution through the perfect package.

Here are six great ways you can do so:

1. Identify a target audience

Understand your potential employers inside out. Do as much research as possible to help identify the ethos of the organisation and the skills, personality and knowledge they value highly. Use the job description as a lead and try to work out how this role will fit into the company’s bigger picture.

2. Know your USP

The term USP (unique selling point) is often bandied around in sales and marketing departments in many countries. This refers to the niche factor that makes a product or brand desirable and different from its competitors. Understand your own USP — it could be your specialist training or a unique combination of past experience and personal interests. Once you’ve honed in on your USP, make sure you let future employers know about it.

3. Have a way with words

Your terminology can be important when applying for a new role. Understand what key phrases and buzz words are particularly sought-after by potential employers in your industry. Certain jobs in specific sectors may look out for particular skills and training. If these buzz words genuinely apply to you, use them.

4. Show a little personality

Don’t be afraid to add a little flair and a personal touch to your application. Nobody is solely a collection of professional skills and employers may be keen to see a more human side. Your interests, passions and personal skills will be part of the whole package — so don’t forget to market yourself as a well-rounded individual.

5. Keep your finger on the pulse

Keep up-to-date with any developments and news in your industry to ensure your knowledge is always relevant and well-informed. Read industry publications, influential blogs and websites — you may find they help to inform your answers or provide discussion points when it comes to the interview stage.

6. Be digitally-savvy

The web has made it easier than ever to promote yourself. Social networking sites such as LinkedIn and Twitter now give you direct, accessible channels of communication through which to network and uncover new opportunities.

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Resignation letter templates [2026 Update]

Why a resignation letter matters

Resignation letter format: Key elements of a resignation letter

Modern considerations for 2026

Email vs printed letters

Remote/hybrid etiquette

5 resignation letter templates

1) Standard resignation letter template for all situations

2) Resignation letter template for career advancement

3) Resignation letter template for pursuing a new role with a shorter commute

4) Resignation letter template when giving advance notice

5) Resignation letter template for a role that is not a good fit

Offboarding essentials

Know your worth before your next move

FAQs

1) What should I include in a resignation letter?

2) Can I resign via email?

3) Can I write a letter to resign from a job immediately?

4 How much notice should I give in Hong Kong?

5) Should I explain my reasons?

6) How do I handle client communications?

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How to write a cover letter - tips from a recruitment agency

15 tips for writing a great cover letter

1. Open with a hook

2. Create a memorable impression with storytelling

3. Personalise it to the hiring manager

4. Enhance your application with digital links

5. Use a clear and concise structure

6. Align your cover letter with the job description

7. Let your personality shine through

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9. Keep the tone upbeat

10. Use a cover letter template

11. Give them a reason to read your resume

12. Avoid clichés

13. Always proofread

14. Explaining gaps in your career

15. Keep to one page

Leveraging AI to write your cover letter

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